Office Assistant

About the role

The role is located in Garden Grove and is full-time. The salary is $21 per hour. The position is open and applications will be reviewed on a rolling basis until the position is filled.

Responsibilities

• Answers and directs phone calls and takes messages as appropriate
• Greets visitors and directs to appropriate person
• Prepares outgoing faxes and distributes incoming faxes
• Photocopies a broad range of materials
• Schedules meetings and appointments
• Typing routine correspondence and prepares files as assigned
• Maintain and order inventory of office supplies
• May pick-up meals for in-house meetings
• Aids in new hire set-up process for office or program
• Maintain and ensure HIPAA, ethical standards and professional boundaries with all staff and clients
• May assist supervisor or management in the development of the work unit’s annual budget, contracts and monitoring adherence to such on a monthly basis; attend meetings and/or trainings to take notes or minutes
• Recommends changes to internal office procedures and workflow

Requirements

• One year work experience preferably in an office answering phones and providing general clerical support
• Excellent phone manner, good arithmetic skills and good spelling, grammar and punctuation skills
• Intermediate level PC skills required, specifically excel
• Excellent organizational skills, interpersonal skills, computer skills and communication skills are a must

Qualifications

• High School Diploma or GED with computer or business courses

Benefits

• Competitive salaries & benefits
• Paid Vacation Days (1st year 12 days; increases with tenure)
• Paid Sick Days (Accrual per pay period)
• 9 Paid Holidays (including Day after Thanksgiving)
• Medical, Dental, Vision including a Health Savings Account or FSA
• Dependent and Transportation Flexible Spending Accounts
• Basic and Optional Life Insurance for Employee, Spouse and/or Dependents
• 401K
• DailyPay- Access to your daily earnings without waiting for payday