Office Assistant

This role supports office operations and involves a range of administrative duties, with responsibilities varying by tier (Tier 1, Tier 2, or Senior).

Responsibilities

• Answer phones and track high-priority items such as emails and meetings.
• Assist staff with scheduling appointments and meetings.
• Support maintenance of the master calendar for meetings, conference room bookings, golf cart reservations, and events.
• Monitor inventory and order office supplies and equipment as needed.
• Greet guests and provide hospitality.
• Strictly adhere to Liberty University policies, representing the university in an exemplary manner.
• Work effectively as a team member, embracing and fostering LU’s Christian mission—Training Champions for Christ.
• Articulate and defend the unique Christian educational mission and vision of Liberty University.

Tier 2 Responsibilities

• Assist with travel arrangements for development staff.
• Reconcile p-card transactions.
• Assist with planning development events on and off campus.
• Draft correspondence and create basic spreadsheets/reports.

Senior Responsibilities

• Support three Vice Presidents with scheduling, phone management, tracking high-priority items, and booking travel (air, vehicle rental, hotel, and meeting/event planning).
• Interact with internal departments and external entities.
• Arrange donor events on and off campus.
• Process signoffs and budget-related paperwork such as requisitions, budget amendments, contracts, and expense reports.
• Assist in managing budgets for the VP’s specific areas.

Requirements

• Excellent communication and organizational skills.
• Knowledge of Microsoft Office products (Word, Excel, Outlook).
• Detail-oriented with strong problem-solving abilities.
• Ability to maintain confidentiality and discretion.
• Professionalism, maturity, and tact in all interactions.
• Strong public communication skills for representing Liberty University.

Tier 1 Qualifications

• High school diploma.
• 2+ years of experience.

Tier 2 Qualifications

• Associate’s degree or minimum 4 years of equivalent experience in a professional setting with administrative responsibilities.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Previous event planning experience.

Senior Qualifications

• Bachelor’s degree in a business-related discipline or 5+ years of equivalent experience in a professional role with administrative responsibilities.
• Knowledge of Banner and CRM systems.
• Understanding of development as it relates to higher education.
• Excellent computer skills.

Physical and Sensory Abilities

• May require travel across campus and within the LU community.
• May require sitting for extended periods for deskwork or typing.
• Regularly required to hear, speak, stand, walk, and climb stairs.
• Handle materials, reach overhead, kneel, or stoop as needed.
• Regularly lift 10 or fewer pounds.

Working Conditions

• Climate-controlled, well-lit, and moderately noisy office environment.
• Occasional facilitation of outdoor events.
• If driving is required, proof of a valid driver’s license, acceptable DMV record, and liability insurance is necessary.

Pay

$15.38 - $18.27 per hour, based on qualifications, experience, education, skills, and certifications, along with university needs and external market conditions.

Benefits

Eligible for comprehensive benefits, including health insurance, retirement plans, and tuition assistance.

Schedule

Full time, onsite.