Office Assistant
Capital Vacations · Onamia, MN · 2 wk ago
AdministrativeFull-time
About the Role
The Office Assistant provides administrative support for the Resort, Board of Directors, General Manager, Regional VP of Operations, and staff.
Responsibilities
- Assists the General Manager and management team as needed
- Assists with meeting preparations (resort owners, staff, etc.)
- Takes notes and prepares minutes for all meetings
- Assists with payroll processing and distribution as needed
- Assists with review of timecards for accuracy and then sends to all managers for review and editing
- Files documents
- Assists with orientation of all new hires, completing new hire paperwork and submitting to HR
- Works directly with HR to complete and submit worker’s comp claims, insurance enrollments, etc.
- Assists with customer service issues
- Monitors daily sales, prepares and makes deposits, records and files payables
- Assists with other departments as necessary: Hospitality, Activities, Housekeeping, etc.
- Responsible for incoming and outgoing correspondence, processing and delivering mail daily
- Maintains inventory of office supplies, uniforms, and orders
- Codes and processes invoices and submits check requests to the accounting department
- Assists with other related functions for managers, employees, and guests
- Performs all other related duties and projects as assigned
- Complies with Company policies and procedures, business code of ethics, FLSA regulations, and all applicable laws, ensuring confidentiality, reliability, quality, and productivity
Requirements
- High School Diploma/GED
- 2-3 years of experience in the hospitality field
Skills
- Advanced computer skills – proficient in Microsoft Office (Word, Excel, Access, PowerPoint, Publisher)
- Strong experience in operating and maintaining office equipment, computers, copiers, facsimile, postal meters, and calculators
- Excellent organizational and prioritizing skills
- Excellent customer service and problem-solving skills
- Excellent communications skills; verbal and written, bilingual preferred
- Ability to multi-task
- Ability to work independently
- Ability to analyze customer needs and assist in resolving all customer challenges and stressful situations
- Dependable with excellent attendance and punctuality
- Flexible schedule, ability to work additional hours, weekends, and holidays
Schedule
- Additional hours may be needed to cover shifts, meet deadlines, and business needs
- Regular hours and weekend travel up to 25%