Office Assistant

Responsibilities

• Aids the General Manager and management team as needed
• Assists with meeting preparations (resort owners, staff, etc.)
• Takes notes and prepares minutes for all meetings
• Files documents
• Assists with orientation of new hires, completing new hire paperwork and submitting to HR
• Works directly with HR to complete and submit worker’s comp claims, insurance enrollments, etc.
• Assists with customer service issues
• Maintains inventory of office supplies, uniforms, and orders
• Codes and processes invoices and submits check requests to the accounting department
• Performs other related duties and projects as assigned

Requirements

• High School Diploma/GED
• 2-3 years of experience in the hospitality field
• Advanced computer skills – proficient in Microsoft Office (Word, Excel, Access, PowerPoint)
• Strong experience in operating and maintaining office equipment, computers, copiers, facsimile, postal meters and calculators
• Excellent organizational and prioritizing skills
• Excellent customer service and problem-solving skills
• Excellent communications skills; verbal and written, bilingual is a plus
• Ability to multi-task
• Ability to work independently
• Ability to analyze customer needs and assist in resolving all customer challenges and stressful situations with patience, courtesy and kindness
• Dependable with excellent attendance and punctuality
• Flexible schedule, ability to work additional hours, weekends and holidays