Office Assistant

About the role

The Michigan Technological University is seeking an Office Assistant for their Keweenaw Research Center department. This position provides day-to-day administrative support for a secure facility environment, ensuring the proper handling, maintenance, and protection of confidential information, personnel records, and facility documentation in accordance with University, contractual, and applicable regulatory requirements.

Responsibilities

• Maintain records in accordance with applicable requirements
• Maintain confidential documentation and records for faculty and staff as well as personnel folders and logs
• Aid personnel with all Purchase/Requisition orders, set up blanket orders and all follow up processes
• Monitor secure department information, including its receipt, storage, and transmission
• Receive and route packages as well as prepare and receive shipping
• Report monthly billing according to University and contractual procedures
• Serve as the primary point of contact for visitors and uphold restricted access requirements while displaying exemplary customer service
• Administer and secure department petty cash
• Provide guidance and assistance to personnel regarding facility procedures
• Support employees in filing appropriate paperwork
• Support employees in collecting applications, and arranging interviews for Temporary Positions
• Support employees in filling out employment forms, EPAF creation and support
• Support employees in providing administrative support for department payroll
• Support employees in providing administrative support for departmental functions and meetings, retreats, receptions, etc.
• Maintain overall office appearance & MI and federal labor law posters
• Support and perform other duties as assigned by the supervisor

Qualifications

• High school diploma or an equivalent combination of education and experience from which comparable knowledge and abilities can be acquired
• 1 year office/clerical experience
• Desirable: Experience serving in an industrial security environment, relative experience working in a higher education environment, experience working with all levels of staff

Skills

• Excellent interpersonal, customer service, oral/written communication skills
• Experience using personal computers and basic software packages including advanced features of word processing, spreadsheet/database, using Microsoft Office (Word, Excel, Access) and Adobe Acrobat software
• Strong organizational skills and the ability to successfully complete multiple tasks within established and changing deadlines
• Demonstrated ability to work with accuracy, precision, attention to detail
• Demonstrated ability to work effectively as part of a team
• Demonstrated ability to communicate effectively across cultural boundaries and work harmoniously with diverse groups of students, faculty, and staff
• Demonstrated commitment to contribute to a safe work environment

Benefits

Michigan Technological University offers a comprehensive benefits package including health insurance, retirement plans, and paid time off.

Pay

The starting pay rate is $16.88 per hour.

Schedule

The position is full-time and works a standard 40-hour work week.