Office Assistant 2

About the role

This position is critical to the ongoing operations of Nyack Equipment. Filling this position will ensure the continued efficient operation of administrative functions that directly support the Equipment facility's mission.

Responsibilities

• Processing PCMS transactions for supervisors, mechanics, and other staff
• Distributing mail
• Maintaining office records, including injury reports, accident reports, benefits information, and personnel files
• Ordering office supplies
• Preparing correspondence, memoranda, and meeting minutes
• Creating purchase orders and requisitions
• Assisting with personnel-related matters
• Processing invoices
• Managing accident damage and repair cost documentation
• Providing oversight and guidance to the Office Assistant 1

Qualifications

Minimum qualifications for current state employees (transfer qualifications): Current New York State employee with one year or more of qualifying permanent service allocated to a Grade 07 or above and eligible for transfer under Section 70.1 of the NYS Civil Service Law.

NY HELPS minimum qualifications: One year of clerical experience. This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, meaning no examination is required but all candidates must meet the minimum qualifications of the title. At a future date, employees hired under NY HELPS will have their non-competitive employment status converted to competitive status without having to compete in an examination, affording them the same rights and privileges as competitive class employees of New York State. While serving permanently in an NY HELPS title, employees may take part in any promotion examination for which they are qualified.

Benefits

• Paid time off
• Sick leave incentive
• Membership to the NYS Retirement System
• 90% tuition assistance

Pay

The salary range for this position includes all applicable annual components of pay:

• Base Pay: $39,737 hiring rate up to $56,710 job rate
• Location Pay: $3,400 for Downstate
• Recruitment & Retention Pay: $7,000