Office Assistant 2
for section headings. We need to decide which sections to include.
We have description/duties: we can put under Responsibilities (or About the role). The description includes duties. Could have About the role (overview) and Responsibilities (detailed list). The posting includes "Description Duties Description Employee Health Service (EHS) is responsible..." then "The Office Assistant 2 duties in Employee Health Services will include but are not limited to the following:" then list of duties. So we can have About the role: overview paragraph. Responsibilities: list of duties (maybe grouped). Could also have Requirements: maybe qualifications. Qualifications section: we have many qualification details (minimum qualifications, etc.). Could combine into Qualifications.
Skills: not explicitly listed; maybe we can omit if no specific skills.
Benefits: we have statement about comprehensive benefits package and telecommuting note (maybe schedule). Could combine benefits and schedule? But we have separate headings.
We need to avoid duplication. Let's extract substantive content.
Overview paragraph: "Employee Health Service (EHS) is responsible for medical examination services, including pre-employment, fitness-for-duty / return-to-work, and occupational health examinations, for all New York State departments and agencies. In addition, Health Service Nurses perform occupational health screening and immunization services throughout the State. This position will play an important role in helping to ensure the health and safety of employees throughout New York State agencies."
That's About the role.
Responsibilities: list of duties under Clerical Support Activities, Scheduling Support Activities, Clinical Support Activities. We'll create - items for each duty bullet. The text includes many sentences; we need to break into list items preserving all info. Could group similar but must preserve all detail. We'll create list items for each distinct duty.
Let's parse duties:
Clerical Support Activities:
- Completion of typing all Agency Referral and Reinstatement letters and assembling charts for physicians’ review and sending final correspondence to Agencies’ and Clients.
- Completion of processing Medical Records requests including reviewing, pulling, copying, and logging of chart documents requested.
- Completion of Front Desk activities including checking in clients, answering direct phone line as well as assisting answering EHS Main and Administration phone lines, documenting, and distributing incoming faxes.
- Performs various billing activities such as charge capture and invoice review.
- Maintaining back up for the main line phones.
- Data entry of client information into multiple information systems to support Front Desk activities and files client charts daily from an assigned filing section.
- Providing clerical, administrative and office support including data entry, records maintenance, transaction processing and information retrieval and verification
Scheduling Support Activities:
- Scheduling pre-employment, occupational health, and fitness-for-duty/agency referral examinations.
- Scheduling and performing clerical activities such as sending correspondence associated with pre-employment candidates.
- Preparing and sending remediable letters to pre-employment candidates and answering questions from candidates and agencies concerning determinations.
- processing and information retrieval and verification. (This seems duplicate; maybe it's a mistake but we keep as is.)
Clinical Support Activities:
- Assembly of all medical records type for review by EHS clinicians.
- Pulling medical records for all exam types including OH Clients, preparing charts for fitness-for-duty clients, and mailing and monitoring chest x-rays to clinical staff.
- Processing incoming Respirator Questionnaire forms.
We'll keep each as separate
- .
Qualifications: we have many qualification paragraphs. We need to preserve all substantive info. Could create a
with each qualification type as list items? But we must not lose detail. Could create a summarizing? But rule: use
for prose. Could use
for each paragraph. However, we need to avoid filler. The qualifications section is lengthy; we can keep as
blocks.
We have Minimum Qualifications NY HELPS paragraph, then Non-competitive Minimum Qualifications (ny Helps), Reassignment Qualifications, Competitive Qualifications, 70.1 Transfer Qualifications, Provisional Qualifications, Non-competitive Promotion (ncp) Qualifications, Subsequent 55b/C Qualifications, 55 B/C Qualifications, Additional Comments about resume.
We'll keep each as separate
under Qualifications heading.
Benefits: we have "In addition to joining a growing team and agency, employees will also receive a comprehensive benefits package." Also telecommuting note: "NOTE ON TELECOMMUTING: DCS employees may be approved for a maximum of 50% telecommuting, however, they are required to apply and obtain approval through management in accordance with DCS Telecommuting Program Guidelines." That's schedule/telework. Could put under Benefits? But we have Schedule heading. Let's put telecommuting note under Schedule. Benefits: just the comprehensive benefits package sentence.
Schedule: telecommuting note.
We must not include EEO boilerplate etc. Remove that.
Now produce HTML fragment:
About the role
Employee Health Service (EHS) is responsible for medical examination services, including pre-employment, fitness-for-duty / return-to-work, and occupational health examinations, for all New York State departments and agencies. In addition, Health Service Nurses perform occupational health screening and immunization services throughout the State. This position will play an important role in helping to ensure the health and safety of employees throughout New York State agencies.
Responsibilities
- Completion of typing all Agency Referral and Reinstatement letters and assembling charts for physicians’ review and sending final correspondence to Agencies’ and Clients.
- Completion of processing Medical Records requests including reviewing, pulling, copying, and logging of chart documents requested.
- Completion of Front Desk activities including checking in clients, answering direct phone line as well as assisting answering EHS Main and Administration phone lines, documenting, and distributing incoming faxes.
- Performs various billing activities such as charge capture and invoice review.
- Maintaining back up for the main line phones.
- Data entry of client information into multiple information systems to support Front Desk activities and files client charts daily from an assigned filing section.
- Providing clerical, administrative and office support including data entry, records maintenance, transaction processing and information retrieval and verification.
- Scheduling pre-employment, occupational health, and fitness-for-duty/agency referral examinations.
- Scheduling and performing clerical activities such as sending correspondence associated with pre-employment candidates.
- Preparing and sending remediable letters to pre-employment candidates and answering questions from candidates and agencies concerning determinations.
- Processing and information retrieval and verification.
- Assembly of all medical records type for review by EHS clinicians.
- Pulling medical records for all exam types including OH Clients, preparing charts for fitness-for-duty clients, and mailing and monitoring chest x-rays to clinical staff.
- Processing incoming Respirator Questionnaire forms.
Qualifications
Minimum Qualifications NY HELPS: This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in an NY HELPS title, employees may take part in any promotion examination for which they are qualified.
Non-competitive Minimum Qualifications (ny Helps): One year of Clerical Experience.
Reassignment Qualifications: Current Department of Civil Service employees with one year of permanent, contingent permanent, or 55 B/C service as a/an Office Assistant 2, if less than one year, you must be currently reachable on the Office Assistant 2 eligible list for the Cohoes location if one exists.
Competitive Qualifications: You must be reachable on the current eligible list or eligible for transfer.
70.1 Transfer Qualifications: One year of permanent, contingent permanent, or 55 B/C service in a title eligible for transfer and determined to be similar by Civil Service. For transfers, a list of approved titles is available through Civil Service GOT-IT at https://careermobilityoffice.cs.ny.gov/cmo/gotit/.
Provisional Qualifications: Based on the results of the canvass of the current eligible list for the position, the Department may elect to make a provisional appointment to this position rather than a permanent appointment should the eligible list have less than three candidates interested. If a provisional appointment is made, the appointed candidate will be required to compete in the next holding of the XXXX exam and be reachable for appointment from the newly established eligible list. The Minimum Qualifications For Provisional Appointment Are One year of permanent, contingent permanent, or 55 B/C service as an office assistant, clerical, or keyboarding title allocated to Grade 6 or higher.
Non-competitive Promotion (ncp) Qualifications: The Department of Civil Service is considering making a request to the Department of Civil Service to hold a non-competitive promotion examination for the above title in accordance with Section 52.7 of the Civil Service Law if three or fewer interested promotional candidates respond to this notice. Before submitting such a request, we must ascertain if anyone meeting the minimum qualifications is interested in competing in a promotional examination for the above title and if they would accept appointment if offered. To qualify, you must be a current Department of Civil Service employee. If certified by Civil Service, mandatory reemployment list candidates must be considered first for appointment to this title. Please note this will be a competitive appointment. The term non-competitive refers to the appointed candidate not needing to compete in the next holding of the examination. The Minimum Qualifications For NCP Appointment Are One year of permanent, contingent permanent, or 55 B/C service as an office assistant, clerical, or keyboarding title allocated to Grade 6 or higher.
Subsequent 55b/C Qualifications: A subsequent 55 B/C appointment may be considered if you have one year of permanent, contingent-permanent, or 55 B/C service in an eligible position allocated to Grade 7. To be considered, you must
- with each qualification type as list items? But we must not lose detail. Could create a
- Completion of typing all Agency Referral and Reinstatement letters and assembling charts for physicians’ review and sending final correspondence to Agencies’ and Clients.
- Completion of processing Medical Records requests including reviewing, pulling, copying, and logging of chart documents requested.
- Completion of Front Desk activities including checking in clients, answering direct phone line as well as assisting answering EHS Main and Administration phone lines, documenting, and distributing incoming faxes.
- Performs various billing activities such as charge capture and invoice review.
- Maintaining back up for the main line phones.
- Data entry of client information into multiple information systems to support Front Desk activities and files client charts daily from an assigned filing section.
- Providing clerical, administrative and office support including data entry, records maintenance, transaction processing and information retrieval and verification.
- Scheduling pre-employment, occupational health, and fitness-for-duty/agency referral examinations.
- Scheduling and performing clerical activities such as sending correspondence associated with pre-employment candidates.
- Preparing and sending remediable letters to pre-employment candidates and answering questions from candidates and agencies concerning determinations.
- Processing and information retrieval and verification.
- Assembly of all medical records type for review by EHS clinicians.
- Pulling medical records for all exam types including OH Clients, preparing charts for fitness-for-duty clients, and mailing and monitoring chest x-rays to clinical staff.
- Processing incoming Respirator Questionnaire forms.
summarizing? But rule: use
for prose. Could use
for each paragraph. However, we need to avoid filler. The qualifications section is lengthy; we can keep as
blocks. We have Minimum Qualifications NY HELPS paragraph, then Non-competitive Minimum Qualifications (ny Helps), Reassignment Qualifications, Competitive Qualifications, 70.1 Transfer Qualifications, Provisional Qualifications, Non-competitive Promotion (ncp) Qualifications, Subsequent 55b/C Qualifications, 55 B/C Qualifications, Additional Comments about resume. We'll keep each as separate
under Qualifications heading. Benefits: we have "In addition to joining a growing team and agency, employees will also receive a comprehensive benefits package." Also telecommuting note: "NOTE ON TELECOMMUTING: DCS employees may be approved for a maximum of 50% telecommuting, however, they are required to apply and obtain approval through management in accordance with DCS Telecommuting Program Guidelines." That's schedule/telework. Could put under Benefits? But we have Schedule heading. Let's put telecommuting note under Schedule. Benefits: just the comprehensive benefits package sentence. Schedule: telecommuting note. We must not include EEO boilerplate etc. Remove that. Now produce HTML fragment:
About the role
Employee Health Service (EHS) is responsible for medical examination services, including pre-employment, fitness-for-duty / return-to-work, and occupational health examinations, for all New York State departments and agencies. In addition, Health Service Nurses perform occupational health screening and immunization services throughout the State. This position will play an important role in helping to ensure the health and safety of employees throughout New York State agencies.
Responsibilities
Qualifications
Minimum Qualifications NY HELPS: This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in an NY HELPS title, employees may take part in any promotion examination for which they are qualified.
Non-competitive Minimum Qualifications (ny Helps): One year of Clerical Experience.
Reassignment Qualifications: Current Department of Civil Service employees with one year of permanent, contingent permanent, or 55 B/C service as a/an Office Assistant 2, if less than one year, you must be currently reachable on the Office Assistant 2 eligible list for the Cohoes location if one exists.
Competitive Qualifications: You must be reachable on the current eligible list or eligible for transfer.
70.1 Transfer Qualifications: One year of permanent, contingent permanent, or 55 B/C service in a title eligible for transfer and determined to be similar by Civil Service. For transfers, a list of approved titles is available through Civil Service GOT-IT at https://careermobilityoffice.cs.ny.gov/cmo/gotit/.
Provisional Qualifications: Based on the results of the canvass of the current eligible list for the position, the Department may elect to make a provisional appointment to this position rather than a permanent appointment should the eligible list have less than three candidates interested. If a provisional appointment is made, the appointed candidate will be required to compete in the next holding of the XXXX exam and be reachable for appointment from the newly established eligible list. The Minimum Qualifications For Provisional Appointment Are One year of permanent, contingent permanent, or 55 B/C service as an office assistant, clerical, or keyboarding title allocated to Grade 6 or higher.
Non-competitive Promotion (ncp) Qualifications: The Department of Civil Service is considering making a request to the Department of Civil Service to hold a non-competitive promotion examination for the above title in accordance with Section 52.7 of the Civil Service Law if three or fewer interested promotional candidates respond to this notice. Before submitting such a request, we must ascertain if anyone meeting the minimum qualifications is interested in competing in a promotional examination for the above title and if they would accept appointment if offered. To qualify, you must be a current Department of Civil Service employee. If certified by Civil Service, mandatory reemployment list candidates must be considered first for appointment to this title. Please note this will be a competitive appointment. The term non-competitive refers to the appointed candidate not needing to compete in the next holding of the examination. The Minimum Qualifications For NCP Appointment Are One year of permanent, contingent permanent, or 55 B/C service as an office assistant, clerical, or keyboarding title allocated to Grade 6 or higher.
Subsequent 55b/C Qualifications: A subsequent 55 B/C appointment may be considered if you have one year of permanent, contingent-permanent, or 55 B/C service in an eligible position allocated to Grade 7. To be considered, you must