Office and Facilities Services Coordinator

Purpose

As our Office and Facilities Coordinator, you will have a highly visible role coordinating and supporting daily corporate office operations to ensure a welcoming, organized, safe, and efficient workplace environment. Through office administration, employee and visitor support, vendor coordination, and facilities‑related services, you will enhance the overall employee experience and ensure smooth business operations.

Responsibilities

• Coordinate and support day‑to‑day corporate office operations to maintain a professional, organized, safe, and efficient work environment for employees and visitors.
• Serve as the primary resource for workplace support services, including employee workspace readiness, access management, office logistics, and general operational needs.
• Manage office supplies, amenities, equipment, and other business resources by monitoring inventory, coordinating procurement, and ensuring availability.
• Coordinate shipping, receiving, and distribution activities to support business operations and employee needs.
• Support meetings, training sessions, and company events through space, material, logistics, and workplace services coordination.
• Act as liaison with property management, contractors, and service providers to address maintenance requests, repairs, inspections, and other building‑related matters promptly.
• Monitor the physical condition of the workplace and perform routine maintenance, minor repairs, furniture assembly, relocation, and other general upkeep activities.
• Maintain common areas, conference rooms, kitchens, storage spaces, and other shared environments to ensure cleanliness, organization, functionality, and employee satisfaction.
• Track vendor services, purchases, invoices, and work completion to support operational effectiveness and adherence to departmental processes.
• Proactively identify workplace, maintenance, safety, and operational concerns, escalating issues and coordinating resolution as appropriate.
• Promote a positive workplace experience by delivering responsive customer service and fostering a welcoming environment for employees, visitors, vendors, and other stakeholders.
• Perform other duties as assigned to support departmental and organizational objectives.

Expectations

• Demonstrate and maintain a positive, professional, welcoming manner.
• Manage time efficiently and effectively; provide leadership as a role model to promote a team approach.
• Collaborate in policy creation and apply appropriate problem‑solving methods.
• Adhere to all policies, procedures, and regulations outlined in the Employee Information Guide, Code of Conduct, facility handbook, and applicable federal, state, and local laws.
• Respect resident rights and ensure care is provided with dignity; report complaints, allegations of abuse, or misappropriation promptly.
• Complete all required annual education (Compliance, Privacy, Security, HIPAA) in a timely manner.
• Exhibit behavior consistent with the Code of Conduct in all duties.

Requirements

• Education: High School Diploma or GED required.
• Experience: Minimum of 3 years’ experience in office coordination, facilities support, hospitality, property management, or a similar role.
• Skills:
  • Excellent communication, comprehension, and interpersonal skills.
  • Fluent in reading, writing, and speaking English.
  • Proficient with Microsoft Office suite, Windows, and ability to learn new software quickly.
  • Self‑directed with strong organizational abilities and capacity to manage multiple tasks concurrently.
  • Basic maintenance/repair skills and safe use of general power tools and equipment.
• Licensure: Valid driver’s license, automobile insurance, and compliance with the organization’s motor vehicle policy.
• Travel: Rare.
• Vision: Normal, consistent with standard workflow.

Working Conditions

General office environment with occasional exposure to changing indoor and outdoor temperatures, including extreme heat (above 100 °F) or extreme cold (below 32 °F). Elements such as noise, dust, heat, and oil may be present but are not continuously disagreeable.

Supervision

General supervision: Employee generally operates independently, checking with a supervisor when in doubt.

Benefits

• Medical & Rx coverage – three plan options through a nationwide network for you and your family, with a Healthcare Flexible Spending Account or employer‑funded Health Savings Account.
• Additional health support including fertility & family building, weight management, and chronic condition programs.
• Parental leave paid at 100 % for four weeks; coverage begins the first of the month following hire.
• Dental & vision coverage for you and your family with nationwide providers.
• Company‑provided life, AD&D, and disability insurance; supplemental accident, hospital indemnity, and critical illness coverage.
• Flexible Spending Accounts for dependent care and transportation/parking.
• Well‑being programs: enhanced EAP with mental‑health and work‑life support, tobacco cessation, and “Well‑Being Your Way” offering up to $1,000 /year in rewards and reimbursements.
• Retirement savings plan with immediate company contribution of 3 %, increasing to 5 % over time, plus an additional company match up to 5 % of employee contributions.
• Tuition reimbursement.
• Paid Time Off (PTO), nine paid holidays, and parental paid leave (programs vary by employment status).