Office and Administrative Specialist, Senior

About the role

The Office and Administrative Specialist Senior supports the day-to-day operations of Community Based Services by ensuring smooth and efficient hiring, onboarding, and training experience for new employees across Minnesota.

Responsibilities

• Coordinate and support administrative processes from the time candidates are hired through successful completion of New Employee Orientation (NEO).
• Manage logistics, prepare training materials, complete advance and follow-up activities, and provide first-day support to Learning and Development staff and CBS leadership.
• Collaborate with Learning and Development to ensure administrative training centers are fully prepared for training sessions.
• Support supervisors and managers with employee scheduling.
• Provide administrative support for financial operations by distributing financial reports, resolving discrepancies, assisting sites with budget-related questions, and participating in budget review meetings.

Requirements

• Accounting/Budgeting/Expense skills sufficient to monitor and interpret department budget reports, ensure appropriate documentation for all department budget and revenue activities, and create Electronic Inter-Office Requisitions (EIOR).
• Customer service skills sufficient to provide accurate and appropriate information in a professional manner to clients, internal and external customers in person, on the phone, and/or via e-mail.
• Data entry performance skills sufficient to efficiently utilize e-mail, draft correspondence, maintain database records, and produce training materials.
• English language skills sufficient to effectively read, comprehend, and write correspondence with proficiency in spelling, grammar, and punctuation; and to communicate effectively with diverse co-workers, customers and the general public.
• Math skills sufficient to accurately perform basic mathematical calculations (add, subtract, divide, and calculate averages).
• Physical demands include ability to lift, stand, sit, pull, and stoop; Ability to move paper and batched documents of up to 20 pounds; Ability to move arms on a continual basis sufficient to open mail, sort, and file.
• Spreadsheet skills sufficient to develop and modify basic spreadsheets, and sort and extract data.
• Typing/Keyboarding skills sufficient to compose correspondence, format documents, and create reports, presentations, charts, and graphs.
• Work processing skills to develop and modify a variety of correspondence, records and reports; perform mail merges, develop forms and charts.

Qualifications

• Minimum qualifications include accounting/budgeting/expense skills, customer service skills, data entry performance skills, English language skills, math skills, physical demands, spreadsheet skills, typing/keyboarding skills, and work processing skills.

Skills

• Strong organizational skills.
• Effective communication.
• Ability to coordinate multiple priorities.

Benefits

• Paid vacation and sick leave.
• 12 paid holidays each year.
• Low-cost medical, dental, vision, and prescription drug plans.
• Fertility care, including IVF.
• Dental and orthodontic care for adults and children.
• 6 weeks paid leave for parents of newborn or newly adopted children.
• Pension plan that provides income when you retire (after working at least three years).
• Employer paid life insurance to provide support for your family in the event of death.
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury.
• Tax-free expense accounts for health, dental, and dependent care.

Pay

$22.62 - $30.62 / hourly; $47,230 - $63,934 / annually

Schedule

Day Shift: Monday - Friday