Office and Administrative Specialist, Senior

About the role

The Office and Administrative Specialist Senior coordinates and supports the day-to-day operations of Community Based Services by ensuring smooth and efficient hiring, onboarding, and training experience for new employees across Minnesota.

Responsibilities

• Manage administrative processes from the time candidates are hired through successful completion of New Employee Orientation (NEO).
• Collaborate with Learning and Development to ensure administrative training centers are fully prepared for training sessions.
• Support supervisors and managers with employee scheduling.
• Provide administrative support for financial operations by distributing financial reports, resolving discrepancies, assisting sites with budget-related questions, and participating in budget review meetings.

Requirements

• Accounting/Budgeting/Expense skills sufficient to monitor and interpret department budget reports, ensure appropriate documentation for all department budget and revenue activities, and create Electronic Inter-Office Requisitions (EIOR).
• Customer service skills sufficient to provide accurate and appropriate information in a professional manner to clients, internal and external customers in person, on the phone, and/or via e-mail.
• Data entry performance skills sufficient to efficiently utilize e-mail, draft correspondence, maintain database records, and produce training materials.
• English language skills sufficient to effectively read, comprehend, and write correspondence with proficiency in spelling, grammar, and punctuation; and to communicate effectively with diverse co-workers, customers and the general public.
• Math skills sufficient to accurately perform basic mathematical calculations (add, subtract, divide, and calculate averages).
• Physical demands include ability to lift, stand, sit, pull, and stoop; Ability to move paper and batched documents of up to 20 pounds; Ability to move arms on a continual basis sufficient to open mail, sort, and file.
• Spreadsheet skills sufficient to develop and modify basic spreadsheets, and sort and extract data.
• Typing/Keyboarding skills sufficient to compose correspondence, format documents, and create reports, presentations, charts, and graphs.
• Work processing skills to develop and modify a variety of correspondence, records and reports; perform mail merges, develop forms and charts.

Qualifications

Minimum qualifications include accounting/budgeting/expense skills, customer service skills, data entry performance skills, English language skills, math skills, physical demands, spreadsheet skills, typing/keyboarding skills, and work processing skills.

Skills

Strong organizational skills, attention to detail, effective communication, and the ability to coordinate multiple priorities while supporting employees and leadership across a statewide organization.

Benefits

Your Benefits May Include Paid vacation and sick leave, 12 paid holidays each year, low-cost medical, dental, vision, and prescription drug plans, fertility care, diabetes care, dental and orthodontic care for adults and children, 6 weeks paid leave for parents of newborn or newly adopted children, pension plan that provides income when you retire (after working at least three years), employer paid life insurance to provide support for your family in the event of death, short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury, tax-free expense accounts for health, dental, and dependent care.