Office Administrator / Project Support

Structural Integrity Associates (SI) is seeking a highly organized and detail-oriented Office Administrator / Project Support professional to support our Centennial, Colorado office. This position plays a critical role in maintaining daily office operations while providing administrative and project support to technical and business teams.

Responsibilities

• Office Administration
  • Serve as the primary point of contact for visitors, clients, vendors, and employees.
  • Answer and direct incoming telephone calls and inquiries.
  • Receive, sort, distribute, and process incoming and outgoing mail and deliveries.
  • Maintain office supply inventory and coordinate purchasing of office supplies and equipment.
  • Coordinate office maintenance requests, repairs, and vendor services.
  • Support office space planning, workstation setup, and onboarding logistics for new hires, employee transfers, and visitors.
  • Maintain organized office files, records, and administrative documentation.
  • Perform general administrative tasks including scanning, copying, filing, printing, and document preparation.
• Meeting and Event Coordination
  • Coordinate onsite and offsite meetings, training sessions, and company events.
  • Reserve meeting rooms and arrange catering, audiovisual equipment, and meeting materials.
  • Prepare and distribute meeting communications, agendas, and logistics information.
  • Assist with visitor accommodation and meeting support as needed.
• Project and Proposal Support
  • Create and maintain opportunities, quotes, and projects within company systems.
  • Support proposal development through document preparation, formatting, assembly, and quality review.
  • Assist technical staff with formatting reports, calculations, presentations, and client deliverables.
  • Maintain project documentation and records in accordance with company procedures.
  • Support project managers with project setup, tracking, and administrative activities.
  • Coordinate project closeout activities and ensure accurate record retention.
  • Assist with document management, filing, and records administration using company systems.
• Purchasing and Shipping Support
  • Process purchase requisitions and purchase orders, ensuring proper documentation and approvals.
  • Coordinate receipt and reconciliation of purchased items.
  • Support shipping and receiving activities for office, field, and client operations.
  • Track shipments and coordinate deliveries as required.
• Finance Support
  • Partner with the Finance Department to ensure vendor invoices, purchase orders, and related documentation are accurately processed, approved, reconciled, and maintained in accordance with company procedures.

Requirements

• Required Qualifications
  • High school diploma or equivalent required; associate or bachelor's degree preferred.
  • Minimum 3 years of administrative, office management, project coordination, or related experience.
  • Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, and Teams).
  • Strong document formatting, data entry, and records management skills.
  • Excellent verbal, written, and interpersonal communication skills.
  • Strong organizational and time-management skills with the ability to manage multiple priorities simultaneously.
  • Exceptional attention to detail and commitment to accuracy.
  • Ability to exercise discretion and maintain confidentiality.
  • Ability to work independently with minimal supervision while contributing effectively within a team environment.
  • Professional, positive, and customer-service-oriented attitude.
• Preferred Qualifications
  • Experience supporting engineering, consulting, construction, or professional services organizations.
  • Experience with proposal preparation and technical document formatting.
  • Experience with NetSuite, DocuWare, or other ERP/document management systems.
  • Experience supporting project management functions and project lifecycle administration.

Physical Requirements

• The duties of this position require sitting and standing for extended periods.
• Bending, crouching, and reaching high and low places.
• Lifting and carrying materials and packages weighing up to 15 pounds.
• Frequent movement throughout the office to support daily operations.

Pay

The expected salary range for this role in Denver, CO is $27.00 to $33.80 per hour.

Benefits

• Competitive salary and performance-based bonus program.
• Retirement benefits including a Traditional 401k, Roth 401k, and an employer match.
• Paid time off including vacation, floating holidays, sick time, and parental leave.
• Comprehensive benefits program including:
  • Medical, dental, and vision insurance.
  • Life Insurance and AD&D.
  • Short-term and long-term disability.
  • Health Savings Account with employer contribution.
  • Flexible Spending Account for health care and dependent care.
  • ID theft protection and credit monitoring.

About Us

SIA is an engineering consulting firm serving various industries including Nuclear Power, Energy Services, Pipeline Integrity, and Critical Infrastructure. Join a team of internationally recognized experts in a culture based on knowledge, excellence, and respect for one another. Our employees are members of a distinct community of internationally respected professionals committed to quality, engineering innovation, and a shared goal of building a safer world.