Office Administrator (Onsite, up to $27/hour)

Key Responsibilities & Duties

• Greet customers, vendors, and delivery personnel in a professional and friendly manner.
• Answer and direct incoming phone calls, take messages, and respond to general inquiries.
• Provide excellent customer service and maintain positive relationships with clients.
• Enter invoices, receipts, and other financial transactions into QuickBooks Desktop accurately and timely.
• Aid in maintaining organized financial records and supporting accounting functions.
• Verify documentation and ensure proper recordkeeping of receipts and invoices.
• Maintain and organize client files, both physical and electronic.
• Scan, upload, and archive project-related documents.
• Distribute customer receipts, completion documents, sign-off sheets, and other project paperwork.
• Ensure records are accurate, complete, and easily accessible.
• Collect, review, and track employee timesheets for both field and office staff.
• Aid in maintaining accurate timekeeping records and communicating discrepancies when needed.
• Perform general clerical duties including filing, copying, scanning, and document preparation.
• Maintain organized filing systems and office records.
• Aid in document retention and administrative process improvements.
• Keep workspaces and common office areas organized and presentable.

Qualifications

• Three or more years of experience in an administrative setting required (construction industry highly preferred).
• High school diploma or equivalent required.
• Basic working knowledge of QuickBooks Desktop.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
• Strong data entry and organizational skills with attention to detail.
• Excellent verbal and written communication skills.
• Able to prioritize tasks, multitask, and work independently.
• Professional demeanor and strong customer service skills.
• Reliable attendance and dependable work ethic.