Office Administrator, Institutional Policy and Strategy Unit

Accountabilities

• Plans and coordinates purchasing, travel and financial transactions and long-term administrative services including monitoring budgets, and resolving discrepancies and ensuring compliance with institutional policies to support operational continuity.
• Prepares reports, presentations, forms, spreadsheets, and other documents using Microsoft 365 applications, including SharePoint, Teams, Word, Excel, PowerPoint, and various AI tools.
• Supports planning and coordination of meetings, events and communications to enhance engagement, ensure accuracy of documentation, support with tracking projects and align with departmental initiatives.
• Provides project and operational support across multiple areas including grants, contracts, reporting and budget planning to improve efficiency and meet institutional goals.
• Exercises independent judgment in resolving complex operational issues, improving processes and supporting day-to-day departmental functions to ensure effective service delivery in a fast-paced environment.

Knowledge, Skills & Abilities

• Knowledge of administrative procedures, records management practices and budget monitoring.
• Knowledge of scheduling systems, academic processes and institutional policies.
• Skill in using administrative software, databases and reporting tools.
• Ability to interpret and apply complex procedures, policies and guidelines across administrative and academic functions.
• Ability to manage multiple processes, meet deadlines and maintain accuracy in a fast-paced environment.
• Ability to handle confidential and sensitive information with discretion and professionalism.

Minimum Requirements

• Education: Bachelor’s Degree required. An Associate’s Degree may be considered with equivalent additional work experience.
• Experience: (3) Three plus years of relevant, professional administrative experience, preferably supporting senior leadership or comparable high-level roles.