Office Administrator

Office Administrator position coordinating office activities and operations while providing administrative support to management and Human Resources.

Responsibilities

• Greet and welcome visitors, projecting a professional and hospitable image.
• Manage the central phone system, efficiently answering, screening, and routing calls.
• Address and resolve inquiries from customers and the general public accurately.
• Administer the office phone system and serve as the main point of contact for our external IT support vendor.
• Set up employee equipment, ensuring new hires receive necessary building access, phone configurations, and hardware.
• Maintain optimum inventory levels for office and breakroom supplies, handling reordering proactively.
• Oversee the daily logistics for all incoming and outgoing mail and packages (UPS, FedEx, USPS).
• Facilitate the maintenance, troubleshooting, and purchasing of office equipment.
• Partner with the HR team to deliver seamless administrative assistance and project support.
• Organize and safeguard confidential data, sensitive files, and complex corporate documentation.
• Maintain regular, reliable, and consistent attendance.
• Execute other operational duties assigned to support business continuity.

Requirements

• Maintain absolute discretion and a high level of data security when handling sensitive, complex, or confidential records.
• Project a polished, calm, and reliable demeanor as a representative of the company.
• Demonstrate exceptional precision in data management, physical filing, documentation, and routine office workflows.
• Prioritize critical workflow demands, manage daily deadlines, and balance multiple assignments simultaneously.
• Utilize sound judgment and critical thinking to independently resolve everyday workplace bottlenecks and scheduling issues.
• Collaborate and communicate effectively with individuals across all levels of the organization, from entry-level staff to senior executives.
• Address external inquiries from vendors, customers, and the general public with clarity, patience, and accuracy.
• Advanced, hands-on proficiency with Microsoft Word, Excel, Outlook, and PowerPoint.

Qualifications

• AS degree preferred.
• 2-3 years of Executive Administration / HR experience.
• Demonstrated experience in continuous improvement preferred.

Pay

$23/hr - $27/hr

Schedule

8:30am - 5pm, Monday to Friday