Office Administrator CBU

Calista Brice is owned by Calista Corporation, an Alaska Native Corporation (ANC) established under the Alaska Native Claims Settlement Act of 1971. ANCs were created to support economic development and self-determination for Alaska's Indigenous peoples. Our work directly contributes to advancing the social, cultural, and economic welfare of over 35,000 Alaska Natives in the Calista Region.

Calista Brice is a dynamic family of 20+ companies tackling the toughest challenges in construction, engineering, and environmental services. Founded in 2012 and backed by over 60 years of industry experience, we deliver centralized services—such as IT, HR, and business operational support—so our subsidiaries can focus on their specialized work. As part of our team, you'll develop versatile business skills while building relationships across diverse industries and making a meaningful impact on our entire organization.

About the role

As the Office Administrator CBU (Civil Business Unit), you will be on-site in Morgan City, LA, responsible for front desk and general office duties, assisting with invoice coordination, business expense processing, and supporting administration and management staff in various states while cultivating positive business relationships.

Responsibilities

• Prepare and process all expense reports, per diems, reimbursements, and personal mileage reports.
• Assist with the flow of the OnBase invoice system.
• Maintain the organization of various files and project documents.
• Reconcile vendor statements and expense statements.
• Assist with tracking contracts, purchase orders, and subcontracts with the administration team.
• Provide front desk support: greet visitors, answer and direct incoming calls, and take messages.
• Perform general office duties, including making copies, scanning documents, and mailing.
• Order and organize office supplies.
• Open, sort, distribute incoming mail, and prepare outgoing mail with correct postage.
• Work in a constant state of alertness and in a safe manner.
• Perform other duties as assigned.

Qualifications

• High School Diploma or equivalent required.
• Valid state driver’s license and ability to operate a vehicle under the Company’s Driving Policy.
• Ability to pass drug, driving, and background screenings.

Preferred Qualifications

• Previous office administration experience.
• Administration, construction, and marine experience.

Skills

• Knowledge of basic administrative skills and ability to perform related tasks.
• Excellent analytical and technical skills.
• Strong project management and organizational skills.
• Ability to manage time effectively.
• Excellent oral and written communication skills, and ability to multi-task.
• Ability to work in a team environment.
• Proficiency in Microsoft Office Suite and ability to learn new applications.
• Ability to learn and understand the Company’s Standard Operating Procedures (SOPs).
• Basic math skills: addition, subtraction, division, multiplication, and finding percentages.
• Ability to work ethically with customers, vendors, and co-workers.
• High level of accuracy and resourcefulness in assisting management and co-workers.
• Ability to read and interpret documents such as safety rules, operating instructions, and procedure manuals.
• Ability to write routine reports and correspondence.
• Ability to maintain a professional appearance.
• Ability to safely and efficiently operate a motor vehicle.
• Ability to work in a Native Corporation multi-business environment.

Working Environment

The work environment is fast-paced and multi-tasking, requiring efficient and effective performance. At times, work is performed outside of the office at indoor and outdoor job sites. Adaptability regarding schedule and design changes, as well as occasional overtime for immediate field support or bid processing, may be necessary.

Benefits

• Competitive wages and bonus programs with annual performance reviews and training recommendations.
• Mentorship Program pairing seasoned professionals with young professionals.
• Tuition reimbursement.
• Health insurance through the Federal Employee Benefit Program (FEHB) with low employee premiums.
• FSA health care and/or dependent care/HSA with HDHP.
• Dental and Vision Insurance.
• Employee Assistance Program for you and your family.
• Company-paid Life Insurance, AD&D, and LTD.
• Voluntary paid Life Insurance, AD&D, STD, Accident, Cancer/Critical illness, and Whole Life Insurance.
• Paid time off (based on 2080 paid regular hours per year, increasing with years of service):
  • 0-2 years: 15 days
  • 3-5 years: 23 days
  • 6-9 years: 27 days
  • 10-14 years: 30 days
  • 15-19 years: 33 days
  • 20 or more years: 37.5 days
• 10 Regular Holidays, plus 1 Bonus – Work Anniversary “Floating” Holiday (eligible after 1 year of service, must be taken within the calendar year).
• 401(K) match at $0.50 on the dollar up to 6% of your contribution.

Benefits may vary based on position status and eligibility provisions.