Administrative Assistant-Campus Operations

About the role

The Administrative Assistant supports the campus's administrators including the Campus President, Dean of Nursing (DON), and the Dean of General Education (DOGE). Duties include managing schedules, taking meeting minutes, performing clerical tasks, proofreading documents, and assisting with special events.

Responsibilities

• Serves as initial point of contact for calls/visitors to the campus.
• Manages and maintains administrators' schedules; coordinates appointments, meetings, sends out meeting notices, and maintains the campus calendar and testing calendar.
• Attends curriculum, faculty, and other meetings as requested and takes meeting minutes.
• Performs general clerical duties such as organizing, filing, shredding, and photocopying documents; maintains office files, student files, and other appropriate records; orders office and medical supplies, and faculty desk copies.
• Maintains confidential files and processes related documents, including payroll records; assists in faculty certification procedures; directs work of clerical staff and student workers.
• Proofreads documents, analyzes data, and prepares correspondence.
• Provides high-level administrative support by conducting research, handling information requests, and preparing statistical reports, expense reports, purchase orders, memos, letters, and other documents using Word, spreadsheet, database, or presentation software.
• Completes weekly data entry and compilation of report for student clinical hours.
• Schedules/proctors exams as required.
• Creates and edits campus documents for state regulation, student and faculty handbooks, expense reports, various student letters, and financial reports as needed.
• Creates student orientation packets.
• Maintains records of Assessment Technologies Institute (ATI) test results for all cohorts.
• Completes and distributes electronic end-of-semester student evaluations.
• Facilitates special event planning, arranges for catering services, and makes travel arrangements. Maintains liaison relationships with other administrators and external organizations of the campus administrators.
• Facilitates faculty onboarding by preparing and processing onboarding documentation (offer letter, change of status) for new full-time and adjunct faculty for General Education and Core Nursing.
• Monitors all health and safety items to ensure completion and maintenance. Serves as department facilities representative (i.e., badging, office space set-up, IT, scrubs).

Requirements

• Degree preferred.
• A minimum of two (2) years’ administrative level support experience, preferably in higher education.
• Strong organizational, writing, and interpersonal skills.
• Exceptional degree of professionalism and discretion in handling confidential information and highly sensitive matters.
• Exceptional ability to organize, prioritize, and multi-task in an extremely dynamic environment.
• Effective problem-solving skills and strong desire to help those who have questions and problems.

Qualifications

• Excellent communication skills.
• Ability to handle multiple tasks simultaneously.
• Proficiency in Microsoft Office Suite.
• Experience with scheduling and calendaring systems.
• Knowledge of higher education policies and procedures.

Skills

• Administrative support experience.
• Organizational and prioritization skills.
• Attention to detail.
• Interpersonal and communication skills.
• Proficiency in Microsoft Office Suite.

Benefits

Competitive pay and opportunities for professional development.

Dynamic organizational culture within a supportive working environment.

Rest and relaxation with generous PTO and holiday benefits.

Robust health and welfare benefits package including, but not limited to, medical, dental, and vision.

Preparation for the future with a 401(k) and company match.