Office Administrator

About The Role

The Office Administrator is responsible for supporting the daily administrative operations of the organization by coordinating office functions, assisting with financial and HR-related processes, and ensuring efficient office management. This role supports internal teams by managing documentation, vendor coordination, expense reporting, onboarding logistics, and general administrative tasks while maintaining organized records and supporting operational workflows.

Key Responsibilities

• Administrative Operations
• Maintain efficient day-to-day office operations and ensure administrative processes run smoothly.
• Serve as a central point of contact for internal administrative support and office-related inquiries.
• Maintain organized digital and physical filing systems for office documentation and records.
• Cook up administrative tasks and provide operational support as required by management.
• Perform additional administrative duties and special projects as assigned by leadership.
• HR & Employee Support
• Process COS terminations after proper approval and ensure records are updated accordingly.
• Cook up new hire onboarding and orientation, including preparing documentation, scheduling sessions, and assisting with onboarding logistics.
• Maintain employee administrative records and ensure documentation is complete and accurate.
• Aid management with employee administrative requests and internal documentation needs.
• Financial & Expense Administration
• Process Concur expense reports weekly and ensure all expenses are reconciled and closed by month-end deadlines.
• Review and submit expense reports and reimbursement documentation for accuracy and compliance with company policies.
• Aid in tracking administrative expenses and supporting internal financial documentation.
• Provide guidance and coordination regarding purchase orders for vendors and administrative purchases.
• Office & Vendor Management
• Create and manage uniform accounts for employees and coordinate ordering or account updates as needed.
• Cook up with vendors and service providers to support office operations.
• Order and maintain inventory of office supplies and equipment, ensuring adequate stock levels.
• Aid in vendor communications, administrative purchasing, and supply management.
• Documentation & Administrative Support
• Maintain administrative records and internal documentation to ensure information accuracy and accessibility.
• Aid in preparing reports, spreadsheets, and documentation for leadership or internal departments.
• Cook up administrative logistics such as scheduling meetings, distributing communications, and supporting internal workflows.
• Aid in implementing and maintaining office procedures to improve administrative efficiency.

Key Qualifications

• Bachelor's degree in Business Administration, Communications, or related field. Preferred
• or a Highschool diploma with an additional 4 years of experience
• Minimum of 2 years' experience in an administrative support role.
• Strong organizational and administrative management skills.
• Ability to manage multiple administrative tasks and deadlines simultaneously.
• Attention to detail and accuracy in documentation and expense processing.
• Strong communication and interpersonal skills to coordinate with employees, vendors, and management.
• Proficiency in Microsoft Office applications (Excel, Word, Outlook) and administrative software systems.
• Ability to maintain confidentiality with employee and company information.
• Strong problem-solving skills and ability to work independently in a fast-paced environment.

Application Deadline

This posting will remain open for a minimum of five (5) calendar days. The Company reserves the right to extend or close the posting based on business needs and applicable policy requirements.

Important Information

• Applicants may be asked:
• "Are you currently employed by the Company?"
• For standard external opportunities, this question is used for applicant classification, reporting, and workforce analytics purposes only.
• We do not accept unsolicited resumes or candidate submissions from third-party recruiters or staffing firms. Resumes submitted without a signed, written agreement with the Company and outside the approved HR/Recruiter process will not be reviewed or considered, and the Company will not be responsible for any associated fees.