Office Administrator

Be a part of our mission! As a world leader in creating comfortable, sustainable, and efficient climate solutions for buildings, homes, and transportation, it's our responsibility to put the planet first. For us at Trane Technologies, and through our businesses including Trane® and Thermo King, sustainability is not just how we do business—it is our business.

About the role

Our Birmingham, AL office is currently seeking an Office Administrator to support our local team. This role is a critical part of our branch office functionality and oversees various daily tasks and communication to keep our business running smoothly. The work is on-site (5 days).

Responsibilities

• Answer and direct all incoming calls in a courteous and timely manner.
• Be present at the front desk area to greet visitors to the facility and contact the appropriate office personnel for a visit.
• Responsible for filing various documents for one or more departments.
• Process invoices to be mailed and file copies.
• Compose and type memos, letters, and other routine correspondence.
• Transcribe written notes on a computer, or transcribe from voice recordings or memo form.
• Review correspondence for correct grammar and punctuation.
• Arrange travel schedules and reservations.
• Make copies of correspondence or other printed materials.
• Consolidate reference information by collecting, organizing, and assembling data for reports, presentations, and/or special projects.
• Organize meetings by making arrangements and distributing related materials.
• Maintain office supplies and monitor inventory.
• Distribute incoming and inter-office mail.
• Maintain current proof of auto insurance records for all associates.
• Perform other duties as necessary.
• Flexibility to work overtime/weekends, as required.
• Consult and support administrative assistants in other offices as needed.
• Prepare packages for UPS pickup: packing, weighing, and creating shipping labels.
• Sign for incoming deliveries.
• Custodian of all mail activity, incoming and outgoing. Maintain postage supplies, prepare and distribute mail.
• Coordinate front door security system.
• Coordinate all Engineering Seminars, All Associates Meetings, Biometric Screening/Flu shot clinic, and other in-office meetings and events per the Marketing-provided checklist.
• Copy machines: fill twice daily with copy paper, order and maintain toners and various parts for the machines, and order supplies as needed. Contact Xerox service for repair issues.
• Distribute faxes and printed documents to office personnel.
• Other tasks as needed.

Requirements

• High School Diploma or equivalent required.
• A minimum of 2+ years of Office Management or Administrative Assistant experience in a corporate environment is preferred.
• Demonstrated track record of interacting with all levels of management, staff, and outside contacts in a courteous, professional, and discreet manner.
• Outstanding written and verbal communication skills, including the ability to engage and communicate with all levels of the organization.
• High level of proficiency with Microsoft applications, including Excel, Word, and PowerPoint.
• Must be able to work independently, prioritize work, and handle simultaneous assignments with success and accuracy.
• Must possess the highest level of professionalism as well as confidence, confidentiality, integrity, and motivation.
• Ability to work effectively and accurately under pressure with tight time frames.
• A high level of motivation and initiative, follow-through, and the ability to communicate clearly both written and verbally.

Pay

Annual Base Salary Range: $54,751.66 - $76,929.99 (hourly, non-commission, non-incentive).

Benefits

• Benefits kick in on DAY ONE for you and your family, including health insurance and holistic wellness programs with generous incentives.
• Family building benefits including fertility coverage and adoption/surrogacy assistance.
• 401K match up to 6%, plus an additional 2% core contribution (total up to 8% company contribution).
• Paid time off includes 15 vacation days, 9 paid holidays, 3 floating holidays, sick leave, and additional options to support volunteer and parental leave.
• Educational and training opportunities through company programs along with tuition assistance and student debt support.

Note: Benefit offerings may vary depending on Collective Bargaining Agreements and local/state regulations. This role is designated as Safety Sensitive, which may require additional drug screening.