Office Administrator

Location: Fully Onsite in Nashville, TN
Employment Type: Full-Time, Temp-to-hire

Schedule

Monday–Friday

Responsibilities

• Human Resources & Employee Administration
  • Coordinate new hire onboarding, including preparing materials and supplies.
  • Assist with employment verification and employee records management.
  • Process employee terminations and maintain related documentation.
  • Support workers' compensation, unemployment claims, and appeals.
  • Administer child support orders and wage garnishments.
  • Coordinate annual tax documents (W-2s, 1099s) and other HR compliance activities.
  • Maintain labor law postings and HR compliance documentation.
  • Conduct background checks and create employee personnel files.
  • Assist employees with HR-related questions and administrative requests.
• Office Administration
  • Manage daily office operations and maintain an organized, professional workplace.
  • Order and maintain office, kitchen, and operational supplies.
  • Coordinate mail, shipping, courier services, and certified mail.
  • Manage office inventory and vendor relationships.
  • Schedule maintenance requests and oversee building-related needs.
  • Coordinate bank deposits and manage check stock.
  • Maintain filing systems and administrative records.
  • Assist with password resets and general administrative support.
  • Support executive staff with mail forwarding and other administrative tasks.
  • Coordinate office events, employee recognition, and special occasions.
• Operations & Vendor Management
  • Manage vendor relationships and ensure timely procurement of supplies and services.
  • Request and maintain Certificates of Insurance (COIs) and W-9 documentation from vendors.
  • Track inventory levels and coordinate replenishment.
  • Process special orders for operational materials, office equipment, and branded supplies.
  • Maintain spreadsheets and operational tracking reports.
  • Assist with gift card administration and inventory management.
• New Location & Project Support
  • Assist with the administrative setup of new office or business locations.
  • Coordinate utility setup, business licenses, permits, and tax registrations.
  • Prepare locations with necessary operational supplies.
  • Maintain project checklists and track completion of key milestones.
• General Administrative Support
  • Support cross-functional teams with special projects.
  • Maintain organizational systems and improve administrative processes.
  • Coordinate meetings, lunches, and company events.
  • Perform additional administrative duties as assigned.

Qualifications

• 2+ years of administrative, office management, HR, or operations experience preferred.
• Strong organizational and time management skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
• Ability to manage multiple priorities in a fast-paced environment.
• Experience working with confidential information while maintaining discretion.
• Strong customer service and interpersonal skills.
• Ability to work independently while collaborating effectively with cross-functional teams.

Pay

$55,000
Salary is based on a range of factors that include relevant experience, knowledge, skills, and other job-related qualifications.