Office Administrator

We Offer:

• Paid Time Off (PTO) - personal, holiday, sick and vacation
• Career advancement opportunities
• 401(k) retirement planning
• Profit sharing
• Medical
• Dental
• Vision
• Employer-Paid Life
• Employer-Paid Short Term Disability
• And More

About the role

The Office Administrator for Snider Fleet Solutions serves as the first point of contact for internal and external inquiries to Snider Fleet Solutions. The Office Administrator will manage day-to-day administration and oversight of Corporate Headquarters.

Responsibilities

• Manage overall front desk function.
• Greeting and welcoming visitors: responsible for providing a warm and friendly welcome to scheduled guests, clients, or employees visiting Snider Fleet Solutions.
• Answering and directing phone calls: handle incoming calls that are not directed through the call directory, forward them to the appropriate individuals or departments, and provide basic information or assistance as required.
• Maintaining the common areas, including but not limited to the reception, kitchen and conference areas: ensure the areas are clean, organized, and presentable. Coordinate with the cleaning team as needed.
• Handling mail and deliveries: responsible for sorting and distributing incoming mail, packages, and deliveries to the appropriate recipients within the organization. Coordinate supply ordering for mail and delivery accounts.
• Executive appointment and meeting scheduling and assist office with scheduling of conference rooms and meeting preparation including organizing hospitality.
• Maintaining security and confidentiality: play a crucial role in maintaining security protocols, ensuring authorized access to the premises, and safeguarding sensitive information.
• Managing scope of work and billing for contract labor, cleaning crew and other facility improvement projects. Serve as Liaison to Facilities Manager and some service providers directly. Assist in arranging repairs and maintenance as needed.
• Managing general office functions: including ordering of supplies, coordination with office teams for supporting the maintenance of standard office equipment.
• Displaying professionalism and excellent communication: represent the organization and must possess excellent verbal and written communication skills, along with a professional demeanor.
• Cooking volunteer activities and employee events throughout the company to ensure efficiency and maintain compliance with company policy.
• Providing Executive support as needed, manage agendas, travel plans and appointments for Management Team.
• Handling administrative and clerical duties as needed to support the smooth functioning of the office.
• Submitting reports and preparing proposals and presentations as needed to support Executive Leadership.
• Handling miscellaneous errands, special projects and team support as needed.

Requirements

• Associates degree and/or equivalent work experience.
• Must have a clean driving record.
• At least 2 years' experience within the industry or a relevant position.
• A valid Class C Driver's License or state(s) equivalent and must be insurable to drive by company standards.

Qualifications

• Superb people skills and ability to connect with others.
• Excellent leadership, time management and organizational skills.
• Proven excellence as an office administrator or in another relevant position.
• Outstanding abilities to communicate in person, in writing and over the phone.
• Familiarity with common procedures and office protocols.
• Knowledge of Microsoft Office and other office management tools and applications (Outlook, Word, Excel).
• Ability to pass background check and drug screen.
• Strong organizational and time management skills, as well as close attention to detail.
• Superior customer service and communication skills (both written and verbal).
• Ability to use all necessary office equipment, scanner, facsimile machines, calculators, postage machines, copiers, etc.
• Understanding of invoicing and billing procedures.
• Sensitivity to all confidential matters. Exceptionally trustworthy.
• Reliable and dependable with strong self-initiative.
• Ability to work effectively as a team member and independently, with minimal supervision.
• Strong problem-solving skills and good common sense.
• Ability to learn quickly and take on new responsibilities.
• Ability to interact with all levels within the organization and client base.
• Ability to multi-task, work effectively under pressure and time constraints.