Office Administrator

Responsibilities

• Oversee day to day functions, maintaining organization, managing vendors and ensuring positive environment
• Answering phone and emails, managing correspondence, scheduling and preparing documents(memos, reports, invoices)
• Maintain office supply inventory and place orders when needed. Manage office equipment
• Organizing and maintaining digital and physical files, databases and company records
• Assist with onboarding new hires when requested, coordinate team events and find vendors to support our needs within the budget parameters. Supporting various departments as needed.
• Processing invoices and handling basic bookkeeping
• Sending daily schedules to the Manufacturing Manager and offering additional support as needed
• Ensure the lobby area and kitchenette are consistently clean, organized and guest-ready

Qualifications

• Excellent communication and collaboration skills
• Self motivated
• Good time management skills. Able to set own goals and determine how to accomplish these with minimal guidance
• Integrity & Confidentiality: Honest and ethical, able to handle sensitive information and keep in confidence
• Time management and prioritization skills
• Customer service experience
• Basic accounting or bookkeeping knowledge