Office Administrator

Responsibilities

• Provides general clerical, fleet, and administrative office support to project teams, corporate resources partners, and statewide services.
• Helps to ensure office morale is maintained through coordinated events and a positive and safe working environment.
• Ensures Mark Thomas is connected with professional organizations in the region.
• Ensures all new employees, guests, and clients are greeted in a friendly and professional manner, providing excellent customer service to external entities/building management, and acts as point of contact for local external vendors supporting and servicing the office environment.
• Safeguards office space by ensuring it is clean and free of hazards, well-organized, stocked with appropriate supplies to service the team, and office equipment is maintained and in good working order.
• Assumes additional onsite office responsibilities during office moves, enhancements, construction as assigned by the Administrative Manager, IT Director, and/or the local Division Manager/Principal.

Qualifications

• 4+ years of administrative experience.
• Knowledge of Microsoft Office Programs (Word, Excel, Outlook).
• Ability to prioritize competing/multiple responsibilities and manage time to maximize efficiency.
• Demonstrate effective oral and written communication skills.
• Ability to operate standard office equipment; ability to navigate the internet to secure necessary information.
• Ability to pay close attention to detail and ensure accuracy in entering data and filing.
• Ability to develop and maintain professional relationships with a variety of unique and diverse people and personalities.
• Ability to work with sensitive information and maintain confidentiality/discretion.
• Works as an effective and positive team player within the administrative group.
• Possesses a genuine desire to help others.

Benefits and Compensation

• Competitive salary and incentives to include employee referral bonuses, certification and licensing incentives (PLA, PLS, PE, LSIT, EIT), and eligibility for year-end performance incentives.
• 401k and ESOP retirement benefits to include profit sharing and a 401k match.
• Paid-time off benefits to include PTO, public holidays + additional holidays, bereavement leave, jury/civic time, licensing & certification exam time.
• Employer-paid vision insurance, basic life insurance, short-term & long-term disability, long-term care insurance, inclusive family planning & fertility resources, Employee Assistance Program (EAP), travel insurance, and in-house wellness education & challenges.
• Voluntary medical and dental insurance, life insurance, and pet insurance.
• FSA programs for medical, dependent care, commuter & parking.
• Reimbursements for certification and licensing exams and study classes and materials.
• Tuition reimbursement, paid annual dues for industry professional/societal organizations, memberships, and events.
• Budgeted time for training and career development.
• Flexible schedules and hybrid and primarily remote work environments.

Pay

The offered rate of compensation (California locations only) will be based on individual education, experience, knowledge, skills, and abilities in addition to internal equity and geographic location.

Schedule

This position requires four full workdays in the office (Monday-Thursday), and occasional Fridays as business and events dictate.