Office Administrator

About the role

As the Office Administrator you will handle administrative functions related to the site’s communications and financials within the distribution center. You will also perform other assigned administrative or human-resources tasks as needed by the DC management team.

Responsibilities

• Greet and assist site visitors, vendors, and guests
• Track and order office supplies
• Sort mail/packages and deliver accordingly
• Prepare outgoing mail/packages
• Prepare and generate customer invoices
• Process all vendor invoices and prepare for payment
• Generate financial and production reports as needed
• Assist, prepare and participate in overall program audits and/or site communication tasks
• Generate and track purchase orders for the facility and complete reports
• Ensure all Certificates of Insurance for current and prospective vendors meet Kenco standards and are current
• Create and update daily reports for site leadership
• Data entry into various programs for order processing
• Plan employee events and coordinate meetings as requested by management
• Update various metric and communication boards
• Cross train in other roles for back-up assistance when needed
• Complete miscellaneous tasks and projects as assigned by management

Requirements

• High school Diploma or GED required
• Minimum of two years’ clerical experience
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint) including data entry and typing
• Excellent verbal and written communication skills; ability to speak effectively before groups of customers or employees
• Strong attention to detail and data accuracy
• Ability to read and interpret documents such as safety rules, operating, and maintenance instructions

Skills

• Action Oriented – Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm
• Collaborates – Building partnerships and working collaboratively with others to meet shared objectives
• Decision Quality – Making good and timely decisions that keep the organization moving forward
• Optimize Work Processes – Knowing the most effective and efficient processes to get things done, with a focus on continuous improvement
• Situational Adaptability – Adapting approach and demeanor in real time to match the shifting demands of different situations

Benefits

• Medical insurance including HSA, HRA, and FSA accounts
• Supplemental insurance (critical illness, hospital indemnity, accidental injury)
• Dental insurance
• Vision insurance
• Basic and supplemental life insurance
• Short-term and long-term disability
• Paid parental leave
• 401(k)
• Paid time off (approximately 2 weeks, accrual begins on Day 1)
• 10 paid holidays

No travel required.