Office Administrator

Essential Functions

• Oversee all day-to-day office-level operations involving workflow processes that include resource allocation, special project support, IS and administrative services.
• Cook up office services, such as reception, mail, and shipping.
• Manage inventory control and space allocation.
• Ensure compliance with safety regulations and business continuity plans.
• Cook up vendor management and special projects as needed.

Employee Relations Management

• Partner with Human Resources for the recruitment of office-centric administrative support staff, including reviewing of resumes, interviewing, hiring and on-boarding.
• Partner with Human Resources and Practice Services to train, supervise, and counsel all office level support, including training and development needs, managing the evaluation process, performance management, and administering HR processes to support employee performance, development, and compliance.
• Aid in the successful integration of new attorneys.
• Facilitate, when necessary, support for all attorneys in office.
• Cook up all office arrivals and departures.
• Cook up with designated teams and Department Leadership on Attorney related issues.

Financial Management

• Assist with budgeting and financial reporting.
• Monitor office expenses and ensure cost-effective operations.
• Manage vendor contracts and payments.

Attorney Support

• Assess needs of attorneys and effectively coordinate administrative support to Client Services Team assigned attorneys; facilitate, when necessary, support for all attorneys in office.
• Cook up all office arrivals and departures.
• Cook up with designated teams and Department Leadership on Attorney related issues.

Client Development and Marketing

• Support attorneys with local client development and marketing initiatives.
• Cook up office participation in community events and organizations.
• Aid in the budget process for the office business development initiatives.

Firm Liaison

• Act as a liaison between the office and various administrative departments within the firm.
• Communicate effectively with firm leadership, attorneys, and staff on relevant issues.

Additional Functions

• Special projects or other duties, as assigned.

Qualifications

• Bachelor’s degree in business administration or related field or an equivalent combination of education and/or work experience.
• Minimum of seven years of experience in law firm management with demonstrated leadership skills in human resources, information technology, facilities and financial management.
• Strong management ability, including written/oral communication and interpersonal skills required to interact with firm management, attorneys, clients, administrative groups, and staff and outside vendors.
• Ability to exercise sound judgment, discretion and foster positive and professional working relationships a must.
• Ability to successfully motivate and develop the administrative team and build/maintain office morale.
• Strong supervisory, organizational and project management skills with great attention to detail.
• Ability to prioritize, multi-task and work well in a high volume/fast-paced environment.
• Must possess knowledge and demonstrated understanding of generally accepted accounting principles.
• A working knowledge of related legal/compliance regulations ideal.
• Demonstrated experience using related accounting computer systems and Microsoft Office Suite, including Outlook, Word and Excel.
• Elite Enterprise experience preferred.

Physical Demands

• Sedentary work: Exertion of physical strength to lift, carry, push, pull, or otherwise move objects up to 10 pounds. Work involves sitting most of the time. Walking and standing is often necessary in carrying out job duties.

Work Environment & Physical Demands

• This job operates in a clerical, office setting.
• This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.