Office Administrator

Purchasing & Finance

• Prepare and send quotes and purchase orders
• Send and follow up on payment reminders
• Help keep invoices and expenses organized
• Reconcile receipts and support basic bookkeeping

Facilities & Vendors

• Keep the office stocked — supplies, snacks, drinks, and team lunch runs
• Manage building vendor and contractor communications
• Dropping off shipments

People & Communications

• Be the first point of contact for front-door inquiries, deliveries, and visitors
• Schedule and communicate with external stakeholders on the team's behalf
• Support digital document signatures and organization
• Perform general admin support and take on additional responsibilities as needed

Requirements

• 1 - 2 years in an office coordinator, office admin, operations, or logistics role (ideally at a small company or startup)
• Highly organized and reliable
• Comfortable owning recurring processes and improving them over time
• Clear, professional written and verbal communication with vendors, carriers, and customers
• Comfortable with spreadsheets and common business software
• Valid driver's license required for local operational logistics

Benefits

• On-site in San Diego, five days a week, with occasional weekend overtime (pre-scheduled and voluntary)
• Bonus points for experience at a hardware, manufacturing, or product company
• Familiarity with shipping/logistics, RMAs, or customs paperwork
• Exposure to bookkeeping or AP tools (e.g. QuickBooks)
• Comfortable being the go-to person in a fast-moving small team

Pay

$55,000 - $65,000/year, depending on experience / bonus points

Schedule

Full-time, On-site in San Diego, CA