Office Administrator

About the role

We are seeking an Office Administrator for a highly successful asset management firm located in Boston, MA. This is a 3-6+ month contract-to-hire position.

Responsibilities

• Provide administrative support to the firm and perform reception responsibilities, including answering phones and welcoming guests
• Perform scheduling (via Microsoft Outlook) and handle logistical coordination for meetings and events
• Maintain conference rooms, which includes prepping for meetings, cleaning up post-meetings, and making conference room reservations
• Oversee and stock office and kitchen supplies
• Perform expense reporting (via Microsoft Excel)
• Assist in coordinating internal events (in-office activities, investor meetings, company parties, and company outings)
• Communicate with vendors and coordinate vendor deliveries and pick-ups
• Receive, sort, and distribute mail and packages
• Support special projects as needed

Requirements

• Bachelor’s degree and previous administrative/office coordination experience, ideally within professional services
• 2-4+ years of administrative or office coordination experience
• Excellent communication (written and verbal) and interpersonal skills
• Detail-oriented, highly organized, and self-motivated
• Proficiency in Microsoft Office Suite, specifically Word, PowerPoint, Excel, and Outlook
• Previous experience utilizing Microsoft Outlook for calendar management preferred
• Ability to maintain a high level of professionalism and confidentiality

Pay

$30-$40/hour (depending on experience)