Office Administrator

Location: Dallas, TX

About the role

The Office Administrator is responsible for overall front office activities and support of the OTS Department.

Responsibilities

• Manages all front office activities for a busy OTS department, including shipping and receiving.
• Coordinates with managers and employees to share office resources and accommodate urgent requests.
• Responsible for the maintenance and alteration of office areas and equipment, as well as layout, arrangement, and housekeeping of office facilities.
• Manages the purchase of office supplies and furniture, office equipment, etc., in accordance with company purchasing policies and budgetary restrictions.
• Responsible for the maintenance of office equipment, including copier/printer/fax/scanner, refrigerator, microwave, coffee machine, etc.
• Responsible for the facilities day-to-day operations (such as distributing building access keys and restocking consumable items such as coffee, bottled water, copy paper, etc.).
• Participates as needed in special department projects such as preparation of project proposals and submittals.
• Provides general and occasional support to, and builds rapport with, office Executives.
• Must be a US Citizen.

Requirements

• Bachelor’s degree or equivalent (desired).
• At least 2 years of office management experience.
• At least 2 years of call handling/forwarding experience.
• Experience in a fast-paced environment.
• Working knowledge of mail/shipping processes (postage software, FedEx, UPS).
• Proficient in Microsoft Office or related software.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• This role operates in a professional office environment and routinely uses standard office equipment such as computers, laptops, phones, plotters, multifunctional copy/scan/print/fax machines, and filing cabinets.
• While performing the duties of this job, the employee is regularly required to talk or hear.
• The employee frequently is required to stand; walk; use hands to finger, handle, or feel; and reach with hands and arms.
• This position requires the ability to occasionally lift office products and supplies, up to 50 pounds.

Employment is contingent upon successful completion of a pre-employment background check, drug screening, and motor vehicle record (MVR) review, in accordance with applicable federal, state, and local laws. Positions requiring driving must have an MVR that meets company and insurance carrier standards.