Office Administrator

About the Role

This Office Administrator position supports the dealership with sales paperwork, payments, inventory, and payroll.

Responsibilities

• Break down, post, and submit funding paperwork for all sales transactions
• Process and post all cash receipts, credit card payments, scanned checks, and ACH payments
• Maintain dealership inventory, including stocking new and used inventory, intercompany transfers, and monthly floor plan audit
• Process and facilitate all payroll and human resource paperwork for submission to the corporate office
• Sort, review, and post all vendor invoices and credit card transactions with correct GL coding
• Perform and oversee title work processes and procedures, including MSOs, POAs, and other documentation, fees, and related sales tax submissions
• Prepare and provide reports, schedules, or requests for additional information on a timely basis to the Area Controller, corporate office, or General Manager
• Assist the General Manager in running an efficient, organized dealership
• Maintain high standards of accuracy and ensure compliance with company and other applicable policies and procedures
• Provide excellent customer service and maintain vendor/customer relations

Requirements

• Excellent knowledge of computer software applications for maintaining calendars, word processing, and spreadsheets (MS Outlook, Word, Excel, Access, PowerPoint)
• Knowledge of auto dealership accounting systems (IDS, ADP, Reynolds & Reynolds) strongly desired
• Strong attention to detail in composing, typing, and proofing materials, establishing priorities, and meeting deadlines
• High level of interpersonal skills to resolve accounts payable issues
• Ability to handle sensitive and confidential information and situations
• Demonstrated poise, tact, and diplomacy
• Strong written and verbal communication skills
• Ability to interact and communicate with individuals at all levels of the organization
• Knowledge of office administrative procedures and use of standard office equipment
• Ability to work in a fast-paced environment with multiple competing tasks and demands
• Capability to lift up to 25 lbs and/or move up to 50 lbs with assistive devices

Pay

A reasonable estimate of the current pay range for this role is $20.30–$24.36 hourly.

Benefits

• Paid Time Off
• 401(k) retirement plan
• Employee Assistance Program
• Good Sam Roadside Assistance
• Discounts
• Paid parental leave (if eligibility is met)
• Tuition reimbursement (if eligibility is met)
• On-the-job training opportunities
• Comprehensive benefit package for full-time associates, including medical, dental, and vision coverage
• Part-time associates offered access to dental and vision coverage