Office Administrator

Position Title: Office Administrator Salary Range: $42,440–$50,760 / annually, DOE Step into a highly visible role where organization, professionalism, and great service make a real impact every day. This Office Administrator will be the face of a global logistics company serving the cruise industry, managing front desk operations while providing hands-on administrative and executive support, including calendar management, travel coordination, expense reporting, and office organization. The ideal candidate is polished, dependable, and detail-oriented with strong communication skills, solid computer proficiency, and the ability to stay organized when priorities shift. Previous office administration or receptionist experience is helpful, but attitude, professionalism, and the ability to learn are more important than direct industry experience. ResponsibilitiesServe as the first point of contact for visitors, creating a professional and welcoming experience from the moment they arriveManage front desk operations including visitor sign-ins, badge printing, guest assistance, and conference room coordinationSupport executives with domestic and international travel arrangements including flights, transportation, and itinerary coordinationManage executive calendars and scheduling through Microsoft OutlookPrepare and process expense reports while handling confidential information with discretionOrder office supplies, monitor inventory, and keep the workplace organized and fully stockedProvide responsive administrative support to leadership and the broader office as priorities and business needs evolve RequirementsStrong proficiency with Microsoft Office, particularly Outlook and calendar managementAbility to confidently coordinate domestic and international executive travelStrong organizational skills with excellent attention to detail and follow-throughProfessional, polished communication skills and a customer-focused approachAbility to handle sensitive and confidential information with discretionReliable, adaptable, and comfortable working in an environment where priorities can change quicklyClear professional English communication skills, with Italian or Spanish language skills considered a plus BenefitsHealthcare benefits & Life insurance benefits401(k) eligibility after three months of service10 days of accrued PTO for employees with 1–3 years of service, increasing with tenure6 fixed paid holidays each calendar year3 floating paid holidays each calendar year This is an excellent opportunity for someone ready to build valuable business experience, become a trusted resource to leadership, and gain exposure to a fast-moving global industry. If you’re organized, professional, and ready to take ownership of a role where your work is noticed, apply today!