Office Administrator

Key Responsibilities

• Sorting and distributing incoming mail, email and packages, including coordinating daily shipments and package handling through UPS and FedEx.
• Compose and type routine correspondence as required.
• Monitor inventory levels, anticipate supply needs, and order office supplies and breakroom items.
• Ensure office equipment (copiers, printers, scanners, coffee machines, etc.) functions properly and arranges for service when necessary.
• Aid with coordinating and supporting meetings on site as required.
• Perform record keeping as required, ensuring accurate data entry and digital filing systems.
• Aiding with basic bookkeeping, including handling and processing expense reports and/or invoicing through the company’s expense reporting system.
• May help arrange travel schedule and reservations as needed.
• Make copies of correspondence or other printed matter. Prepare outgoing mail.
• Aids with the planning, coordination, and execution of company events, employee activities, and holiday programs and decorating.
• Serve as the main point of contact for external vendors, service providers, and building management.
• Assists the HR team with onboarding new employees (checking to make sure equipment is ordered, help them apply for credit card, etc.).
• Provide back-up support to the CEO and COO in absence of the Executive Office Manager.

Qualifications

• 3+ years of administrative support background working in a manufacturing environment.
• Proficiency in Microsoft Office applications, including Excel, Word, PowerPoint, and Outlook, with the ability to create reports, presentations, and business correspondence.
• Exceptional multitasking and time-management abilities in a fast-paced environment and maintain confidentiality, and be customer service oriented.
• Strong attention to detail, and self-motivated.
• Demonstrated ability to work independently and exercise sound judgment.
• Adaptable with ability to proactively troubleshoot office-related issues.

Qualifications

• High School and/or equivalent work experience or education.