Office Administrator (51147)

About the Company

Gradian is an engineering-led, full-line thermal solutions partner serving data center and other mission-critical, commercial, and industrial markets. Headquartered in Maple Grove, MN, with additional facilities across North America, we design and manufacture liquid cooling systems, air handling equipment, heat rejection units, and modular, factory-assembled thermal management solutions. Gradian was founded through the unification of four complementary, established brands: MAS HVAC, Daedex, DeepCoolAI, and EcoChillers. Together, we act as a single-source provider, deploying cooling technologies as scalable systems optimized for efficiency, spatial constraints, and overall performance.

With a vertically integrated engineering and manufacturing model, we pair rapid design turnaround with precision fabrication, so customers can move faster on complex projects where reliability, timeline, and quality all matter.

Why Work Here

At Gradian, you'll work alongside others who get genuinely fired up by complex problems, see your work go from first sketch to job site in weeks, not years, and know that while we're developing the technologies critical for AI infrastructure to scale, our culture remains people-first by design. It is core to our identity that we operate as one team — driving to win together, energizing others, and building lasting relationships that make the work fun and rewarding.

Responsibilities

• Front Desk & Visitor Management
  • Greet and manage all visitors at the front door, ensuring a warm and professional experience
  • Coordinate conference room scheduling and ensure meeting spaces are clean, stocked, and prepped with food/beverages as needed
  • Order food for meetings and monthly lunch outings
• Office & Facility Maintenance
  • Clean and stock common areas including kitchen, lunchroom, break areas, and meeting rooms
  • Maintain coffee machines
  • Manage incoming/outgoing mail and package deliveries
  • Act as liaison with cleaning services vendor
  • Act as liaison for Medina Electric and coordinate massage therapy scheduling
• Supplies & Inventory
  • Manage office supplies, equipment, and mini market inventory; handle requests and vendor issues
  • Order and maintain inventory for new hire swag bags, name plates, and anniversary gifts
• New Hire & Onboarding Support
  • Prepare and print new hire folders; clean and organize workstations
  • Order necessary office equipment and supplies for new hires
• Culture & Communication
  • Participate in the Employee Engagement Committee
• Administrative Support
  • Assist with scheduling as needed for interviews and onboarding
  • Assist with data entry as needed
• Systems & Programs
  • Manage the eVoice system

Requirements

• High School Diploma or GED
• 2+ years of experience in administrative or reception work
• Working knowledge of Microsoft Office Suite

Preferred Qualifications

• Associate’s or Bachelor’s Degree
• Leadership Experience

Skills

• Excellent written and verbal communication skills
• Ability to manage multiple priorities and tasks
• Problem-solving mindset with a commitment to customer satisfaction

Benefits

• Medical, vision, and dental plans
• Short-term and long-term disability insurance
• Group term life insurance coverage
• HSA, FSA, and Dependent Care plans available
• 8 paid holidays, 4 floating holidays, and generous PTO policy
• 401k matching
• Company paid events
• Annual safety shoe allowance
• Education assistance program