Office/Administrative Coordinator

Essential Duties and Responsibilities

• Provide comprehensive administrative support to the GM, Operations Leaders and Department Heads within a fast-paced hospitality environment.
• Support cross-functional departments (Food & Beverage, Guest Services, Events, Operations) with administrative projects and reporting needs.
• Serve as a secondary primary point of contact for internal staff, vendors, clients and non-profit partners.
• Manage scheduling, staffing matrix for game day/event day staff.
• Game Day/Event Day Check-in Support.
• Support recruitment efforts by scheduling interviews, processing new hire paperwork, and assisting with orientation logistics.
• Prepare and place all internal and external advertisements for recruitment.
• Receive applications and send acknowledgement letters to candidates who have applied for position.
• Responsible for assisting in verifying employment for both PT and FT employees.
• Aid in payroll coordination, timekeeping verification, and communication with HR or corporate payroll departments.
• Assist the HRG with research and other special projects.
• Coordinate offsite employee enrichment bonding outings.
• Coordinate offsite giveback missions.
• Attend, setup and prepare offsite career fairs.
• Identify opportunities to improve administrative workflows and implement process improvements.
• Perform additional administrative and operational support duties as assigned.

Qualifications

• High School diploma or G.E.D.
• Two to three years related experience and/or training, or equivalent combination of education and experience.
• ABI software experience is a plus!
• Ability to use all office equipment, computer, calculator, fax machines, copy machines.
• Ability to prioritize and handle multiple tasks simultaneously.
• Excellent communication, problem solving and organizational skills.
• Excellent customer service and public relations skills.
• Computer Skills: Proficient in Microsoft products, including Word, Excel, PowerPoint and Outlook.

Physical Demands

• Regularly required to stand for long hours.
• Use hands to handle files, type and operate office machines.
• To talk and hear on the telephone.
• Specific vision abilities required by this job include close vision to handle office correspondence.