Administrative Office Coordinator

Job Summary

The Coordinator is responsible for the smooth and effective operations of the clerical, billing, admission/registration, patient scheduling aspects of the Wound Clinic. Financial tracking of revenues is an important aspect of the position.

Responsibilities

• Affix efficient clerical and other duties under the direction of the Clinical Director.
• Administer administrative services necessary for the care of the patient, and in support of the mission of this facility.
• Assist the nursing staff by providing care to the patients as directed.
• Be the point-of-contact for all physician offices referring patients to the Wound Care Clinic; contact the patient and schedule the appointment, obtain medical records prior to patient appointment and compile all information into the new patient medical record.
• Cook up all outgoing consults and referrals.
• Cook up scheduling functions for established medical and wound care patients for follow-ups, MRI/PET/CT, HBO, testing and prior authorization.
• Cook up reviews for any pre-testing preparation with pts, fax appropriate documentation and/or orders etc. to receiving department or facility.
• Cook up obtaining precertification or preauthorization as required by insurance companies.
• Properly document in Meditech and iHeal any pertinent information into appointment notes or precept numbers etc.
• Notify nursing staff, PAS and medical records of same day and next day add-ons.
• Check communication devices regularly (voice mail, email, qcl) as to provide timely responses daily.

Qualifications

• Ace an Associate Degree in Business Administration/Systems.
• Have previous Office manager experience coding responsibilities.
• Be computer literate.
• Show positive interpersonal relationship skills.
• Have a minimum of three years general secretarial work experience with experience in the medical field.
• Have previous experience with Microsoft Windows (Word, Excel).

Benefits

Centerpoint Medical Center offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:

• Comprehensive benefits for medical, prescription drug, dental, vision, behavioral health and telemedicine services.
• Wellbeing support, including free counseling and referral services.
• Time away from work programs for paid time off, paid family leave, long- and short-term disability coverage and leaves of absence.
• Savings and retirement resources, including a 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service), Employee Stock Purchase Plan, flexible spending accounts, preferred banking partnerships, retirement readiness tools, rollover support and financial wellbeing counseling.
• Education support through tuition assistance, student loan assistance, certification support, dependent scholarships and a partnership with Galen College of Nursing.

Company Information

Centerpoint Medical Center is a 285+ bed hospital featuring state-of-the-art equipment and technology. Our hospital offers some of the latest clinical services available to patients. We remain focused on providing compassionate care and top-notch customer service for our patients. We offer many features for visitors, including sleeper chairs in patient rooms, comfortable waiting areas, and wireless internet access. We are a Level II Trauma Center with 24/7 emergency services and an accredited Chest Pain Center. Our Orthopedic Services include Total Joints and Sports Medicine. We are an accredited Cancer Program and Breast Center. We provide Women’s Services, a Level III Neonatal Intensive Care Unit, and a Stroke Center. Our Outpatient Services include a Surgery Center, Advanced Wound Care Center, Pain Center, Sleep Disorder Center, Imaging, and Rehab. We are part of HCA Midwest Health, a network of hospitals in Kansas City and surrounding areas. HCA Healthcare has been recognized as one of the World’s Most Ethical Companies® by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses. "Good people beget good people."- Dr. Thomas Frist, Sr. HCA Healthcare Co-Founder We are a family 270,000 dedicated professionals! Our Talent Acquisition team is reviewing applications for our Administrative Office Coordinator opening. Qualified candidates will be contacted for interviews. Submit your resume today to join our community of caring! We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.