Administrative Office Coordinator

About the role

The Administrative Office Coordinator (AOC) serves as the first impression of our South Austin office, welcoming visitors and managing incoming calls with professionalism and warmth. This role is essential to the daily operations of the office and requires exceptional focus, organization, and attention to detail in a fast-paced, high-demand environment.

Responsibilities

• Greet visitors, answer and direct calls, and create a professional, welcoming office environment
• Oversee tracking and documentation for all company vehicles
• Maintain and monitor residential service delivery logs for all group home locations
• Review, approve, and submit ISS billing accurately and timely
• Maintain organized physical and electronic filing systems
• Support administrative functions including payroll, invoicing, accounts payable, and departmental reporting
• Cook up building maintenance, purchasing, office equipment, and lease/space planning
• Organize department meetings, trainings, and events; ensure staff receive required training and in-service instruction
• Aid with HR-related functions such as interviewing, hiring support, onboarding, evaluations, and recordkeeping
• Serve as department timekeeper

Qualifications

• 2–3 years of administrative support experience
• Strong attention to detail and organizational skills
• Ability to multitask effectively and meet deadlines
• Excellent written and verbal communication skills
• High level of comfort with computers and administrative systems
• Reliable, responsible, and compassionate approach
• Commitment to quality and operational excellence

Benefits

Full compensation and benefits package for employees working 32+ hours per week
401(k) with 3% company match
Paid time off and holiday pay
Meaningful, rewarding work that impacts the lives of those we serve
Supportive team environment with opportunities for nationwide career growth and advancement

Pay

$18/hour

Schedule

Monday–Friday | 8:00 AM – 5:00 PM

Sevita

We are a leading provider of home and community-based specialized health care. We believe that everyone deserves to live a full, more independent life. We provide people with quality services and individualized supports that lead to growth and independence, regardless of the physical, intellectual, or behavioral challenges they face. We’ve made this our mission for more than 50 years. And today, our 40,000 team members continue to innovate and enhance care for the 50,000 individuals we serve all over the U.S.

EEO Statement

We are an equal opportunity employer. We do not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, veteran status, citizenship, or any other characteristic protected by law.