Office Administration Manager - Renton

About the role

The Office Administration Manager plays a crucial role in overseeing all office activities within the PACCAR Distribution Center (PDC) in Renton, WA. Reporting to the PDC Manager, this role involves managing multiple facility tours, coordinating with various contractors and vendors, maintaining fixed asset listings, and supporting the ISO 9001, ISO 45001, and ISO 14001 systems.

Responsibilities

• Plan and coordinate facility tours/events for employees, suppliers, dealers, and customers on a weekly basis, including the Annual PACCAR Stockholder's Meeting.
• Coordinate work with numerous contractors and vendors to ensure building and surrounding property are always maintained.
• Prepare all necessary reports for Parts Division and Corporate, maintain fixed asset listings, and support preparation of operating and capital budgets.
• Manage MRO purchasing and reconciliation, incorporating bid requests for competitive quotes.
• Liaison between IT and facility, coordinating system changes, server room updates, and training.
• Maintain tracking for all RF equipment inventory and service support.
• Oversight of ISO systems, ensuring teams are in place to promote continuous improvement in Quality, Health & Safety, and Environmental processes.
• Activities in operations control such as logistic vendor scheduling, live load control, and enhancing load balancing.
• Schedule trailer inbound with material logistics group.
• Delegate administrative support tasks from PDC Manager, Assistant PDC Manager, and Supervisory staff.
• Supervise and develop all office associates and administrative staff, providing guidance, coaching, and supervision.
• Conduct annual performance reviews and regular performance evaluations, developing cross-functional teams to ensure proper backup.
• Complete at least two process improvement projects per year using Six Sigma methodology and tools.
• Other responsibilities as assigned.

Qualifications

• Bachelor's degree required, preferably in business, logistics, human resources, or a related field. Master's degree is a plus.
• Ability to influence others through clear communication of expectations and ability to present and communicate to all levels of management.
• Intermediate PC skills required: MS Office Suite (Access, Word, Excel, PowerPoint), AutoCAD.
• Demonstrated abilities in project management, MRO and procurement experience preferred.
• Experience in manufacturing, logistics, human resources, and customer service experience preferred. Mechanical aptitude is a plus.
• Experience with ISO systems highly desirable.
• Multi-lingual skills highly desirable.
• HRCI (PHR / SPHR), SHRM (CP / SCP) certification is a plus.
• Six Sigma Trained: Lean or Green Belt preferred.
• Willing to relocate in near future required (continental U.S.).
• Previous leadership experience desired.

Payroll Responsibilities

• Workforce oversight - Reports, timesheet monitoring, liaise with payroll department.
• Oversight of day-to-day Payroll responsibilities; coordinating with division and corporate to complete semi-weekly pay cycles.
• Responsible for compliance for SOX audits.

Human Resources Management

• Maintains PDC compliance with all local, state, and federal labor laws by coordinating with Human Resources.
• Administers all recruiting, including scheduling sourcing and screening applicants, scheduling interviews, organizing pre-employment screening assessments, completing reference checks.
• Maintains a proactive recruiting network to reduce time-to-hire, including relationships with local universities, technical colleges, and military sites for recruiting fairs.
• Conducts new employee orientation, prepares, and ensures new employee paperwork is complete. Ensures maintenance of employee personnel electronic and hard copy files including compliance paperwork. Conducts annual file audit to ensure compliance.
• Administers training programs and tracks employee participation. Records mandatory training in the employee database of record (SAP).
• Administers payroll / workforce reporting, headcount, and confidential data.
• Supports the Human Resources Business Partner with coordinated efforts of Workers' Compensation claims and leave of absence (STD, LTD, FMLA) processing.

Benefits

• 401(k) with up to a 5% company match.
• Fully funded pension plan that provides monthly benefits after retirement.
• Comprehensive paid time off – minimum of 10 paid vacation days (additional days are provided with additional seniority/years of service), 12 paid holidays, and sick time.
• Tuition reimbursement for continued education.
• Medical, dental, and vision plans for you and your family.
• Paid short-and long-term disability programs.
• Life and accidental death and dismemberment insurance.
• EAP services including wellness plans, estate planning, financial counseling and more.
• This position may also be eligible for a holiday gift.

Salary

$80,800 - $111,200 annually.

Additional Job Board Information

• Relocation assistance may be available for this position.
• PACCAR Parts is an eVerify Employer.
• PACCAR is an Equal Opportunity Employer/Protected Veteran/Disability.
• PACCAR has success with diverse teams of employees working together to achieve excellent results. Having a diverse and inclusive work environment ensures PACCAR has the talent needed to conduct business today and in the future by leveraging different backgrounds, skills, and viewpoints. We believe diversity in the workplace increases innovation, results in better decisions, and increases employee engagement.
• This is a safety-sensitive position and pre-employment drug testing includes cannabis testing.

Division Information

PACCAR Parts is the global provider of aftermarket parts and services to support Kenworth, Peterbilt, DAF, and TRP dealers around the world. This includes 21 distribution centers globally that support 2,300 dealerships and over 1,000,000 customers. Aftermarket support includes world-class customer centers that deliver industry-leading uptime in conjunction with our outstanding supply chain that delivers record levels of inventory availability for dealers and customers.

Company Information

PACCAR is a Fortune 500 company established in 1905. PACCAR Inc. is recognized as a global leader in the commercial vehicle, financial, and customer service fields with internationally recognized brands such as Kenworth, Peterbilt, and DAF trucks. PACCAR is a global technology leader in the design, manufacture, and customer support of premium light-, medium-, and heavy-duty trucks under the Kenworth, Peterbilt, and DAF nameplates and also provides customized financial services, information technology, and truck parts related to its principal business.