Administrative Office Manager

Mission Statement

The Judicial Department works to provide equal access to justice, contribute to public safety, and strengthen the rule of law across Colorado. Together our courts and probation departments are committed to impartial and timely dispute resolution; support for families, litigants, and victims; client rehabilitation; and meaningful community engagement.

STATEMENT OF DUTIES

Serves as the local HR liaison; advises on human resources matters. Contributes to the development and communication of administrative policies, rules, and directives. Manages recruitment process for all staff positions and the onboarding of new employees. Maintains staff information in Personnel Records System. Monitors and processes employees' status change from probationary to certified. Serves as a liaison between HR and staff regarding Family Medical Leave Act, workers compensation, short term disability, and other employee policies and procedures. Shares employee resources such as required documentation or how to communicate with HR about employee reports and status of injury.

Essential Functions

• Supervises assigned staff.
• Develops operational schedule, ensures equal work distribution, and covers absent staff.
• Addresses performance or behavior issues and sets performance expectations.
• Conducts yearly performance evaluations and enters feedback into the performance management system.
• Serves as a liaison between HR and staff regarding Family Medical Leave Act, workers compensation, short term disability, and other employee policies and procedures.
• Shares employee resources such as required documentation or how to communicate with HR about employee reports and status of injury.
• Oversees all fiscal support, including processing invoices, reconciling transactions, monitoring district budgets.
• Procures supplies and completes purchase reimbursement requests.
• Compiles statistical data and analysis to plan and budget.
• Manages vendors and contractors. Reviews, verifies, and may approve contracts. Ensures accurate and timely invoices.
• Provides customer service support to internal and external customers. Answers stakeholder questions and concerns.
• Liaises between the District, the State Court Administrators’ Office, and other external organizations.
• Provides oversight for special projects and events.
• Attends meetings and trainings as required.
• Performs other duties as assigned.

Supervisor Responsibilities

Work requires managing and monitoring work performance of an organizational unit (i.e. Human Resources) or key work area including evaluating program/work objectives and effectiveness, establishing broad organizational goals, realigning work, and staffing assignments for the functional area. The work performed by majority of employees is semi complex. Human Collaboration Interactions and communications may result in recommendations regarding policy development and implementation. May also evaluate customer satisfaction, develop cooperative associations, and utilize resources to continuously improve customer satisfaction. Interactions have limited impact.

Knowledge & Skills

Advanced Work requires advanced skills and advanced & extensive knowledge of work. Incumbent can handle complex tasks and translate complex nuances related to aspects of the job. Recognized by others within organization for technical depth of knowledge. Likely impact on organization is comprehensive.

Fiscal Responsibility

Is responsible for functional area financial decisions. Assures that appropriate linkages exist between budget requests and functional area goals and objectives. Monitors budget plan and adjusts, as necessary.

Minimum Qualifications

• Educational Equivalency: Bachelor’s degree in the field of Accounting, Finance, Business, or related field. OR Additional work experience in these or other related fields may be substituted on a year for year basis for the required formal education.
• Work Related Experience: 3 to 5 years of experience in an administrative field.
• Licenses And Certifications: None.