Administrative Office Manager
Sevita · Los Angeles, CA · 3 wk ago
Administrative$42k–$48k/yrFull-time
Essential Job Functions
- Organizes, manages and maintains physical office space; corresponds with landlord as required.
- Clerical: Responsible for supervision and oversight of clerical functions including scheduling, data collection, communications and mail; supports operating group and state management teams including operations, quality improvement, human resources and finance.
- Maintains systems for current licenses, leases, contracts and agreements.
- Maintains and manages data bases and mailing lists; maintains organizational charts.
- Arranges events and meetings for management team.
Human Resources
- Supervises administrative support positions to include hiring, orientation, training, scheduling, evaluation and discipline and termination.
- Employee Safety: Oversees office compliance for employee safety workers’ compensation programs and OSHA compliance. Oversees data collection and processing of payroll for office employees; on-boards employees; manages employee background check system.
Procurement
- Approves and orders supplies and equipment for operating group and/or state office; manages spending for budgetary compliance.
- Orders, distributes and manages inventory of gas and company purchasing cards.
- Accounts Payable: Manages local accounts payable processing; handles vendor relations.
- Aids in travel and hotel arrangements.
Information Technology
- Acts as liaison with IT department; assists with local troubleshooting.
- Manages or assists with technology set-up for operating group and/or state office.
- Orders, distributes, and manages inventory for employee computers, Purchase cards, and other IT equipment.
Other Duties
- Performs other related duties and activities as required.
Supervisory Responsibilities
- Supervises Ancillary and Activities staff.
Minimum Qualifications
- Education And Experience: Associates degree in related field. 1-3 years of administrative and supervisory experience.
- Proficiency in accounting and basic computer skills and applications are required.