Office Administration Manager - Oklahoma City (Grade 24)

Job Responsibilities

• Plan and coordinate multiple facility tours/events for employees, suppliers, dealers, and customers on a weekly basis.
• Covers coordination with numerous contractors and vendors to ensure building and surrounding property are always maintained.
• Prepares all necessary reports for Parts Division and Corporate. Maintains fixed asset listings and supports preparation of operating and capital budgets. Manages MRO purchasing and reconciliation including bid requests for competitive quotes.
• Liaison between IT & facility for system changes, server room updates, and training. Maintains tracking for all RF equipment inventory and service support.
• Oversight of the ISO 9001, ISO 45001, and ISO 14001 systems in the PDC. Ensures teams are in place to promote continuous improvement of Quality, Health & Safety, and Environmental processes in the PDC.
• Activities in operations control such as logistic vendor scheduling, live load control, and enhancing load balancing.
• Schedules trailer inbound with material logistics group.
• Delegates any administrative support tasks from PDC Manager, Assistant PDC Manager, and Supervisory staff. Develops and maintains working knowledge with production processes and serves as primary backup for Assistant Managers as needed.
• Supervises and develops all office associates and administrative staff. Provides guidance, coaching, and supervision to administrative team. Conducts annual performance reviews and regular performance evaluations. Develops cross-functional team to ensure proper backup to support workload variability.
• Completes at least two process improvement projects per year utilizing Six Sigma methodology & tools.
• Other responsibilities as assigned.

Qualifications

• Bachelor's degree required. Focus on business, logistics, human resources, or related area preferred. Master's degree is a plus.
• Ability to influence others through clear communication of expectations. Ability to present and communicate to all levels of management.
• Intermediate PC skills required: MS Office Suite (including: Access, Word, Excel and PowerPoint), AutoCAD.
• Demonstrated abilities in project management. MRO and procurement experience preferred.
• Experience in manufacturing, logistics, human resources, and customer service experience preferred. Mechanical aptitude is a plus.
• Experience with ISO systems highly desirable.
• Multi-lingual skills highly desirable.
• HRCI (PHR / SPHR), SHRM (CP / SCP) certification is a plus.
• Six Sigma Trained: Lean or Green Belt preferred.
• Willing to relocate in near future required (continental U.S.) preferred.
• Prior leadership experience desired.