Office Administration

Duties And Responsibilities

• Answer the phones in a friendly, helpful, and efficient manner.
• Greet visitors, vendors, customers, applicants, etc. and direct them to the appropriate company personnel.
• Keep track of the whereabouts of key personnel and process their calls and messages.
• Open and distribute company mail.
• Comply with company policies and procedures.
• Additional duties as assigned by management.

Key Qualifications & Skills

• Organization & Multitasking: The ability to manage multiple priorities and deadlines in a fast-paced environment. Possess a keen eye for detail.
• Technical Literacy: Knowledge and ability to use various computer programs and applications. Proficiency with office software (Microsoft 365) and the aptitude to learn new systems.
• Communication: Excellent verbal and written communication skills to interact with staff, vendors, and clients.

Education And/or Experience

• Post-secondary educational degree in HR or business related field (2 to 4 year degree from college, university, technical-school, military, vocational or other advanced educational institution) is preferred.
• Candidates are PREFERRED who offer the following:
• Bi-lingual (Spanish)
• Experience in manufacturing environment
• At least 6 or more months of experience as a front desk receptionist
• Two or more years’ experience with MS Word and knowledge of MS Excel
• Self-motivated; ability to work with minimal supervision

Language Skills

• Ability to communicate effectively with customers and employees of the company.

Mathematical Skills

• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, volume, and net present value.

Reasoning Abilities

• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Technical Skills

• Computer literate (MS Office including Word and Excel)