Office Administration

About the role

We are seeking an organized, personable, and detail-oriented Parts and Service Administrator to join our organization. You will coordinate various office tasks and functions to ensure office operations run smoothly at all times.

Job Type: Full-time.

Responsibilities

• Check service and parts repair orders for completeness and post into accounting
• Help process all new / used vehicles for registration in the appropriate state making sure lien notations are made in accordance of lender agreement requirements
• Follow-up on outstanding titles if not received in a timely manner
• Process payoff checks and mail to appropriate lenders
• Process dealer trade paperwork / title-work
• Responsible for assigned schedule reconciliations
• Any other duties as assigned by management
• Will be cross-trained at all office positions
• Various Reconciliations including cash tills and credit card receipts.
• Posts all open items in accounts payable on a daily basis.
• Reconciles cash schedule.
• Maintains petty cash system.
• Maintain state and federal required forms from vendors such as W-9 and Retail Certificates
• Answers all vendor inquiries.
• Assists in monthly closings.
• Maintains a professional appearance and a neat work area.

Requirements and Qualifications

• High school diploma or GED equivalent required
• Associate’s degree in office administration, management or related field preferred
• 2+ years working in office admin
• Computer literate and proficient using Microsoft Office, especially Excel.
• Accounting or Bookkeeping experience preferred.
• Experience using office machinery (fax, printer, copier, phone systems etc.)
• Excellent customer service skills
• Organized and detail-oriented
• Outstanding communicator both verbally and written