Office Administration

About the Role

We are seeking a highly organized, proactive, and detail-oriented Office Administrator to support daily operations within a fast-paced environment. The ideal candidate is professional, dependable, customer-focused, and capable of managing multiple priorities.

Responsibilities

• Answer phones, customers, and clients professionally
• Maintain organized digital and physical filing systems for testing records, certifications, and customer documentation
• Maintain office supplies and general office organization
• Assist with scheduling meetings, training sessions, inspections, and customer visits
• Assist with onboarding paperwork and employee administrative support
• Support general office operations and special projects as assigned

Requirements

• Minimum 2–4 years of administrative, office coordination, project support, or customer service experience
• Strong organizational and multitasking skills with exceptional attention to detail
• Ability to manage multiple deadlines and priorities in a fast-paced environment
• Proficiency with:
  • Microsoft Office (Word, Excel, Outlook)
  • PDF editing software
  • File management systems
• Strong verbal and written communication skills
• Professional customer service and phone etiquette
• Ability to maintain confidentiality and handle sensitive documentation

Benefits

• Health, Dental, and Vision Insurance
• Paid Time Off (PTO)
• Professional development opportunities

Pay

Competitive compensation based on experience.

Schedule

• This is a fully in-person role requiring daily on-site presence
• Regular after-hours, weekend, and holiday availability is required, especially during storm response
• Travel may be required during major storm events or operational needs

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses.