Office Admin Supervisor

About the role

Hazeltine Nurseries Inc. is seeking a bilingual (English/Spanish) Office Admin Supervisor to join their team. This is a full-time, in-office role with a start time of 6:30 AM.

Key Responsibilities

• Provide administrative support to all department managers.
• Manage calendars, schedule meetings, and coordinate appointments for managers.
• Maintain organized project files, documentation, and digital records.
• Aid in preparing proposals, presentations, and project documentation.
• Work alongside the manager to ensure the completion of all proposals and take-offs.
• Absorb project status updates and assist with workflow coordination.
• Cope with communication between the team, operations, sales, and clients.
• Coordinate site visit schedules and consultations.
• Respond to client inquiries and route requests to the appropriate manager.
• Prepare and send client proposals, contracts, and other documents as necessary.
• Maintain accurate client records and contact information.
• Ensure payroll hours are submitted to payroll within weekly deadlines.
• Help managers dispatch crews if necessary.
• Aid in department safety/incident claims.
• Perform other duties as assigned.

Qualifications

• 1-2 years experience in an office environment.
• Excellent customer service and people skills.
• Intermediate proficiency with Microsoft Office Suite, NetSuite, and Aspire (experience preferred but not required).
• Proficient in English communication (written/verbal).
• Bilingual English/Spanish required.

Pay

The pay details are not specified in the job posting.

Schedule

The schedule details are not specified in the job posting.

Benefits

The benefits details are not specified in the job posting.