Office Administrative Supervisor

About the Role

Kleen Energy Systems is a cutting-edge 620 MW combined-cycle power facility fueled by natural gas and oil. Its advanced infrastructure includes two Siemens SGT6-PAC 5000F combustion turbines and a Siemens SST6-PAC5000 steam turbine, integrated into the ISO New England system via the CL&P 345 KV transmission line. The Administrative Supervisor oversees accounts payable, human resources, inventory management, and general administrative functions, ensuring efficient processes, financial compliance, and a productive work environment.

Responsibilities

• Process employee payroll and payroll reporting in accordance with Corporate Accounting procedures.
• Administer procedures for inventory maintenance and physical inventory.
• Provide customers with accurate and timely invoices, inventory summaries, cash requirements, budget variance reports, and other requested documents.
• Assist with the location, screening, and hiring of plant personnel.
• Responsible for benefits administration of plant personnel in accordance with Corporate Human Resources requirements.
• Prepare and maintain accounts payable and accounts receivables in accordance with Corporate Accounting procedures and customer requirements.
• Oversee the issuance of purchase requisitions, purchase orders, and match vendor invoices with material packing lists to permit approval of vendor payments.
• Lead plant budget preparation and monitoring.
• Administer the Fitness for Duty policy in accordance with policy.
• Maintain accurate records of employee training, safety, and workers compensation claims.
• Fully support and participate in NAES Safety and Regulatory Compliance Programs.

Working Relationships

The Administrative Supervisor reports to the Plant Manager and collaborates with the Plant Engineer, Operations Manager, Maintenance Manager, and Compliance Manager to coordinate work activities. This role also liaises with contractors and original equipment manufacturers (OEMs) to ensure necessary support and seamless coordination.

Working Conditions

This role requires working in industrial environments where protective equipment, such as hard hats, safety glasses, and hearing protection, may be necessary. Facilities have strict smoking restrictions and may involve exposure to industrial hazards, high noise levels, and active construction areas. The position demands physical mobility to navigate stairways, ladders, grating, and uneven terrain.

Fitness for Duty

All employees will participate in the Fitness for Duty Program, which includes a post-offer drug screening and post-employment random drug screening.

Qualifications

• Ability to comprehend procedures and instructions relevant to the assigned area, typically acquired through four years of high school education.
• An associate or bachelor's degree in business administration, human resources, or a related field is a plus.
• Extensive experience in office administration with a strong focus on general accounting, budget control, and reporting.
• In-depth knowledge and hands-on expertise in HR programs, benefits administration, and payroll processing, ensuring compliance with regulatory standards and corporate policies.
• Strong attention to detail, ensuring accuracy in record-keeping across various tasks and responsibilities.
• Highly organized with the ability to manage and prioritize multiple tasks efficiently.
• Skilled in policy management, regulatory procedures, and event coordination to support seamless operations.
• Excellent oral and written communication skills for effective interaction with vendors, employees, and auditors.
• Must possess a valid and unrestricted driver's license, maintaining it in good standing.

Pay

The initial annual compensation will range from $90,000 to $110,000, with the opportunity to earn up to a 15% annual bonus.

Schedule

Regular scheduled workdays are Monday to Friday, during normal working hours. The position may require extended working hours with the possibility of weekends and holidays, as required by workload.

About NAES

NAES Corporation is the leading provider of operations, maintenance, and engineering services for energy facilities. We serve clients in North America and internationally, offering services across power generation, oil and gas, and renewable energy sectors. Our growing family of companies addresses the entire life cycle of power generation and other industrial plants.