Office & Admin Specialist Intermediate

Location: Carlos Avery Wildlife Management Area (Forest Lake, MN)
Telework eligible: Yes, up to 30%
Full-time, unlimited (permanent) position
Work shift: Day shift, Monday–Friday, 8:00 AM–4:30 PM
Occasional travel required for meetings

About the role

This position performs administrative, fiscal, customer service, and clerical support within the Carlos Avery and Cambridge Co-Located offices. The incumbent will provide assistance to the general public and other government agencies regarding programs and activities within the Wildlife Management Area and local offices.

Responsibilities

• Perform office management and administrative support functions to meet internal and external customer needs, ensuring effective communication, information flow, materials, operations, programs, and projects in accordance with State and DNR policies and procedures.
• Support budget management, purchasing processes, and fleet/asset management to meet financial obligations timely and in compliance with State, Federal, and DNR policies.
• Gather, verify, and summarize data for fiscal and administrative reports; process and archive reports following State and Federal retention guidelines.
• Maintain thorough knowledge of data-entry and result retrieval with department and division programs.
• Manage and administer the Carlos Avery and Cambridge Offices' Direct Cost Plan budgets.

Requirements

• Ability to perform administrative support work for a work unit’s expense and budget administration.
• Communication skills sufficient to interact effectively with internal and external customers.
• Ability to prepare, edit, and finalize emails, memos, reports, and other written communication that is grammatically correct, properly formatted, and free of spelling errors.
• Ability to accurately input, verify, and edit electronic data.
• Knowledge of standard computer software programs (word processing, spreadsheets, databases) to create, modify, and protect files.
• Skill in developing and implementing administrative and program policies, procedures, and service standards in cooperation with management.
• Typing/keyboarding skills sufficient to perform skilled typing tasks with speed and accuracy.
• Unrestricted Class D Driver’s license with a clear driving record (only those 18 years or older may operate agency vehicles).
• Ability to meet the physical requirements and work in the environmental conditions of the position, with or without reasonable accommodations.

Preferred Qualifications

• One or more years of clerical office experience providing a variety of office services for staff.
• Knowledge and efficiency in Microsoft Excel, Word, and Access software to compile, manipulate, store, and retrieve data.
• Knowledge of accounting functions to maintain budgets, pay invoices, and track expenses.
• Experience retrieving, archiving, and converting documents and electronic materials of different formats.
• Business English, spelling, and grammar skills sufficient to proofread materials and ensure accuracy and completeness of written materials.

Pay

$21.12 – $28.01 hourly; $44,099 – $58,485 annually

Benefits

• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
• Fertility care, including IVF
• Diabetes care
• Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income after three years of service
• Employer-paid life insurance
• Short-term and long-term disability insurance
• Tax-free expense accounts for health, dental, and dependent care
• Resources promoting physical, emotional, social, and financial well-being
• Training, classes, and professional development opportunities
• Federal Public Service Loan Forgiveness Program (eligibility varies by position)
• Employee Assistance Program (EAP) for work/life support, including mental health, relationship challenges, grief and loss, finances, legal issues, and daily living/convenience services