Office & Admin Specialist Int. Intermittent

About the Role

The work you'll do is more than just a job. At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Applications received in response to this announcement will be used to fill Intermittent Office and Administration Specialist-Intermediate (OAS Int.) vacancies at the MN State Academy for the Deaf (MSAD) and/or the MN State Academy for the Blind (MSAB) for the 2026-2027 school year. The work schedule follows the school calendar and may include 3 weeks in July for the summer school program. Applicants submitting resumes to this announcement will be in a pool of candidates considered throughout the school year. You will be called in on an as needed basis to fill behind current MSA employees. Must be available to work 6-to-8-hours per shift when called upon.

This position is not eligible for benefits. The purpose of this position is to provide administrative support services to a supervisor and/or director and the staff members in the education department.

Responsibilities

• Provide assistance and direction in a variety of office tasks to ensure efficiency, communication, and productivity in the department.
• Responsible for student and staff attendance on the MSAB and/or MSAD campus - receives calls in the morning and ensures sub-coverage; communication with transportation companies and Faribault Public Schools, communication between related services and interpreters as needed.
• Responsible for daily attendance of all absences, informs substitute teacher or paraprofessional regarding changes, and transmits lesson plans and instructional materials.
• Must have strong organizational skills to maintain calendars, schedules, and office records.

Minimum Qualifications

• Experience in office administration, including handling phone calls, emails, and communication with various stakeholders as well as strong communication skills to interact with students, families, interagency partners, and staff.
• Experience in customer service duties and practices.
• Skills in using specialized computer systems sufficient to accurately and effectively update data (examples are Microsoft Office, Word, Google and Excel).

Preferred Qualifications

• Experience working with Deaf, Hard-of-Hearing, Blind/Visually Impaired and/or Deaf/Blind individuals in an educational setting.
• Fluency in American Sign Language (if working on the MSAD campus).
• Experience preparing and distributing mass communication announcements (e.g., daily announcements).

Physical Requirements

Ability to lift up to 50 pounds (with assistance) and to be able to sit, stand and walk throughout a workday.

Additional Requirements

Employment is contingent upon a successful criminal background check within the past 12 months.

This response is AI-generated, for reference only.