Office & Admin Specialist Int

Working Title: Administrative Assistant-Facilities Services Job Class: Office and Administrative Specialist, Intermediate Agency: Winona State University Job ID: 97586Location: WinonaTelework Eligible: NoFull/Part Time: Full-TimeRegular/Temporary: UnlimitedWho May Apply: Open to all qualified job seekersDate Posted: 10/08/2026Closing Date: 10/21/2026Hiring Agency/Seniority Unit: MN St Colleges & Universities / Winona State Univ-AFSCMEDivision/Unit: MnSCU Winona SU / MnSCU WIN Classified DormAppointment Type: Unlimited, Full-timeWork Shift/Work Hours: 7:00am-3:30pmDays of Work: Monday - FridayTravel Required: NoSalary Range: $21.12 - $28.01 / hourly; $44,098 - $58,484 / annuallyClassified Status: ClassifiedBargaining Unit/Union: 206 - Clerical/AFSCMEWork Area: Facilities ServicesFLSA Status: NonexemptDesignated in Connect 700 Program for Applicants with Disabilities: Yes The work you'll do is more than just a job. At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities. Responsibilities: The purpose of this position is to provide administrative assistant support to the Assistant Vice President for Facilities and other facilities services staff as directed. This position manages the day-to-day operations of the main office including vehicle reservations, building key issuances, processing of work-orders, receptionist duties, radio dispatching, including supervising student workers and monitoring budgets and other duties as assigned. Minimum Qualifications: Math, -sufficient to add, subtract, multiply and divide in reconciling budgets, paying invoices and determining two-way radio repair. Typing/Keyboarding (40 WPM)-sufficient to type correspondence for the Assistant Vice President for Facilities related campus notifications. Data Entry Performance-To enter information from energy bills into spreadsheets and online databases.Communication Skills-sufficient to communicate with customers over the phone, in person and via email. Word Processing-sufficient to draft proof, edit and create correspondence for the Assistant Vice President of Facilities and Facilities related campus notifications. Spreadsheets-sufficient to create new spreadsheets, pull data from invoices, enter data into spreadsheets and manipulate data in spreadsheets. Bookkeeping - sufficient to provide oversight on facilities office and motorpool budgets. Customer Service Skills-sufficient to serve as the receptionist for the facilities services main office.Must pass a criminal background check. Preferred Qualifications: Excellent oral and written communication skills sufficient to communicate professionally and respectfullyExcellent organization skills sufficient to ensure accurate record keeping and work in a fast paced environment with multiple interruptionsDemonstrated ability to multi-taskExcellent human relations skills sufficient to interact with a variety of customers in situations of a difficult nature from time to time.Knowledge of office equipment including computer, printer, fax and copy machineExperience with and knowledge of Microsoft office products including Word, Excel and SharePointExperience with and knowledge of computerized accounting softwareExperience managing databasesKnowledge of portable radio dispatch systems How To Apply To view the full job posting and to apply please go to: https://minnstate.wd115.myworkdayjobs.com/Minnesota_State_Careers/job/Winona/Office---Administrative-Special-Intermediate-for-Facilities-Services_JR0000005894 Contact If you have questions about this position, contact Robin Delong at rdelong@winona.edu or 507-457-5280. To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Robin Delong at rdelong@winona.edu. About Minnesota State Founded in 1858, Winona State University is a regional public university and the oldest member of the Minnesota State system. Offering more than 200 majors and programs, Winona State has the #1 Student Success Rate in the Minnesota State System with 96.97 percent of WSU graduates being hired in a field related to their degree. U.S. News recognized Winona State as having top-ranking undergraduate programs in nursing, engineering, psychology, business, and computer science. Working together to improve the state we love. What do Minnesota's State employees have in common? A sense of purpose in their workConnection with their coworkers and communitiesOpportunities for personal and professional growth Benefits As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well. Your benefits may include: Paid vacation and sick leave 12 paid holidays each year Low-cost medical, dental, vision, and prescription drug plansFertility care, including IVFDiabetes careDental and orthodontic care for adults and children 6 weeks paid leave for parents of newborn or newly adopted childrenPension plan that provides income when you retire (after working at least three years)Employer paid life insurance to provide support for your family in the event of deathShort-term and long-term disability insurance that can provide income if you are unable to work due to illness or injuryTax-free expense accounts for health, dental, and dependent care Resources that provide support and promote physical, emotional, social, and financial well-being Support to help you reach your career goals: Training, classes, and professional developmentTuition reimbursementFederal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov) Employee Assistance Program (EAP) for work/life support: A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performanceCommon sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issuesDaily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota. Other Information Employment information for this position can be found in its collective bargaining agreement or its plan document at http://mn.gov/mmb/employee-relations/labor-relations/Labor/. AN EQUAL OPPORTUNITY EMPLOYER Minnesota State is an equal opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.