Occupational Health Administrative Assistant - On Site

Responsibilities

• Triage walk-in and phone queries escalating to RN as applicable
• Maintain and safeguard confidentiality of Employee health information and records
• Manage medical records, including Iron Mountain
• Maintain clinic site inventories and room schedules
• Schedule employees for Medical Surveillance programs and manage exam results: Hepatitis B, Respirator Protection, Early Symptom Intervention, etc.
• Schedule Safety eyewear and Safety shoe vendors providing follow-up customer service
• Support various wellness and safety initiatives
• Order clinic supplies and maintains inventories
• Aids with the budget process by managing invoices, writing purchase orders, and collaborating with EHS/REPS staff

Requirements

• Perform moderate physical activity
• Frequent sitting, standing, walking, squatting, bending, turning/ twisting, pushing, pulling, using hands, handling or feeling; reaching with hands or arms
• Occasionally lift up to 25 pounds, carry up to 10 pounds
• Acuity of hearing

Qualifications

• High School Diploma or GED
• 3+ years' experience in an administrative role
• Bachelor’s Degree in Business Administration, Health Administration, or other Healthcare fields preferred
• CPR/AED and First Aid Certified
• Understanding of HIPPA and medical privacy
• 5+ years in an administrative role preferred
• Proficient in Microsoft Office 365, PowerPoint, Excel basics
• Great interpersonal skills with good verbal and written communication

Skills

• Strong organizational skills with attention to details, punctuality

Benefits

• Health insurance
• Paid time off (PTO)
• Retail contributions
• Other perquisites

Pay

Pay Range for this position: $29-$50/hour