Nursing Staffing Specialist - Evening Shift

0.9 FTE, part-time, evening shift (8 hours), onsite at 300 Pasteur Dr, Palo Alto, California.

About the role

Under the direction of Leadership, the Staffing Specialist facilitates and coordinates the daily staffing processes for assigned departments/units to ensure appropriate staffing levels are achieved, maintained, and forecasted.

Responsibilities

• Sets up Daily Staffing sheet for applicable departments/units and enters known schedule changes prior to staffing a shift.
• Monitors and integrates staffing needs based on patient census, acuity information, or relevant organizational demographics.
• Maintains accurate data entry of staff activity per shift and runs timekeeping reports as requested.
• Allocates float personnel and supplemental staff to provide adequate coverage to designated departments or units.
• Understands, adheres to, and orients staff to policies, procedures, wage and hour laws, and union contracts related to staffing, scheduling, and payroll.
• Works in collaboration with the department or unit’s Lead, Charge, or Manager/Supervisor to meet the staffing needs of unit, region, or department.
• Identifies potential staffing shortages, communicates changes (sick calls, supplemental staff, A-days, etc.), and collaborates with appropriate Lead, Charge, or Manager/Supervisor.
• Verifies list of employees scheduled to work based on computerized schedule against the department or unit’s Master Schedule.
• Orients new staff to staffing processes and answers questions regarding timekeeping procedures, as necessary.
• Accurately maintains a record of all pertinent scheduling data and provides authorized personnel with information needed.
• Updates computer personnel database based on management communication and/or changes (e.g., new hires, transfers, terminations, etc.).
• Checks and corrects timesheets for assigned departments/units.
• Performs other duties and projects as assigned.

Requirements

• High school graduate required; higher education preferred.
• A minimum of one year recent experience in a healthcare setting in a clerical role, with proven organization skills and attention to detail.

Skills

• Performs all duties within the electronic scheduling and timekeeping system, including payroll compliance, various reporting, position control, agency/contingent worker onboarding, and interpreting policies and procedures.
• Participates in the performance of varied and responsible work in the administration and operation of specialized programs and projects.
• Provides varied administrative and technical support to staff.
• Updates position control and personnel skills data as requested.
• Understands and adheres to policies, procedures, wage and hour laws, and union contracts related to staffing, scheduling, and payroll.
• Ability to critically think and solve problems within a fast-paced environment.

Pay

Generally starting at $33.63 - $42.87 per hour. The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty, and training.

Schedule

Part-time, evening shift (8 hours).