Nursing Staffing Coordinator, Nursing Administration, PRN, Variable

Responsibilities

• Coordinates the daily operations in assigned departments.
• Collects staff availability information to schedule staff and make staff assignments/schedules.
• Creates and maintains reports and tracking logs relative to utilization of staff.
• Communicates regarding assignments.
• Performs time and attendance adjustments and approvals for assigned department(s).
• Maintains and monitors agreements and overtime.
• Assists with the development and implementation of the electronic scheduling system and is a resource for education and troubleshooting.
• Gathers and posts data to various records, forms, and databases.
• Assists in the development and maintenance of departmental reports.
• Reports may include but may not be limited to core staff reassignment float log, monthly/weekly unfilled needs report, staffing board report, projected weekly staff report and daily available staffing report sheets.
• Generates and disseminates reports every pay period.
• Runs bi-weekly time and attendance reports and reports to managers.
• Runs assigned reports, communicating to the managers on errors in the timekeeping system.
• Prepares administrative reports related to departmental activities and utilization of staff in assigned department(s).
• Adds or edits schedules making sure that the schedule appropriately reflects the actual start and stop time and making sure that FTE requirements are met.
• Uses the electronic scheduling system program to forecast daily staffing requirements using variable staffing plans.
• Balances the schedule for staff on a daily basis.
• Adjusts staffing assignments on a daily basis as directed by manager.
• Updates staffing plan, utilizing personnel to flex staffing to meet forecast requirements.
• Notifies all relevant stakeholders of changes to assignments (ex. calling staff in and calling staff off based on census and acuity needs).
• Places employee patterns as needed.
• Keeps track of CSI shifts.
• Coordinates requests for clinical personnel throughout assigned units.
• Schedules and coordinates the placement of all clinical personnel throughout assigned departments.
• Primary timekeeper for assigned department(s).
• Uses the electronic timekeeping system program.
• Maintains and monitors paid time off (PTO) requests and attendance calendars.
• Prepares special pay requests and performs appropriate labor transfers.
• May coordinates timekeeping and requests for IRP and travelers.
• Schedules and coordinates the placement of personnel throughout Prisma Health.
• Assists with the electronic scheduling and timekeeping system program development and maintenance.
• Works with managers throughout the pay period to correct time reporting errors.
• Responsible for analyzing repayments due to over-payments or underpayments.
• Prepares all necessary documentation to comply with Payroll and IRS regulation and Prisma Health Policy.
• Works closely with managers to ensure that the process has been completed and follows up to ensure complete repayment.
• Approves system generated pay files.
• Responsible for maintaining the timekeeper security aspect of timekeeping system.
• Reviews timecards for employees that have been approved for secondary jobs/multiple positions and educates employees in timekeeping responsibilities and recording time in time and attendance system.
• Assists employees in understanding and interpreting pay stubs and how pay policies and governmental tax laws affect their check.
• Research questions and computations regarding gross pay, salary deductions, and retroactive pay.