Nursing Administration Coordinator, 24 Hour, Days

Major Responsibilities

• Reviews staffing grids for each of the units and communicates with units to ensure appropriate staffing levels at the beginning of each shift.
• Manages the sick call line for the Nursing units
• Prepares daily sign-in sheets for staff in areas using Kronos.
• Updates the active schedule in KRONOS with changes on a daily basis.
• Aids in the completion of the weekly data entry process in preparation for Payroll.
• Obtains management authorization for all overtime, time-off requests, shift trades and vacation requests.
• Makes managers aware of any abnormal or unusual trends seen within the data including, but not limited to, absenteeism, overtime and requests for more or less shifts.
• Aids in covering staffing vacancies created by sick calls, unanticipated leaves, and personal time.
• Makes calls to staff to request additional shifts.
• Maintains records for all leaves of absence, special requests and requests for schedule changes.
• Maintains knowledge of current UMMHC policies and practices.
• Ensures the efficient implementation and modification of database systems required for staffing and scheduling.
• Informs management of any unauthorized usage of scheduled time potentially resulting in budget variances.
• Maintains knowledge of current products, database management techniques and related information systems technology.
• Aids in the development and implementation of database management policies and standards for efficient quality control and data administration.

Position Qualifications

• All responsibilities are essential job functions.
• Licenses/Certifications/Educations Required: High school diploma or GED required.
• Experience/Skills Required: Ability to prepare routine administrative paperwork. Knowledge of planning and scheduling techniques. Knowledge of basic accounting and computer skills. Ability to communicate effectively, both orally and in writing. Good organizational and record maintenance skills.
• Preferred: 2 year’s experience in healthcare related field. Experience with ANSOS and KRONOS preferred.

Physical Demands And Environmental Conditions

• Position is primarily sedentary, with occasional standing and walking required.
• Position requires frequent use of computer, and therefore, requires being able to use keyboard, printer, and reading of developed material.
• Position requires work indoors in normal office environment.

Qualifications

• License/Certification/Education: High school diploma or GED required.
• Experience/Skills: Ability to prepare routine administrative paperwork. Knowledge of planning and scheduling techniques. Knowledge of basic accounting and computer skills. Ability to communicate effectively, both orally and in writing. Good organizational and record maintenance skills. 2 year’s experience in healthcare related field. Experience with ANSOS and KRONOS preferred.

Department-Specific Competencies

• Complies with established departmental policies, procedures and objectives.
• Attends variety of meetings, conferences, seminars as required or directed.
• Demonstrates use of Quality Improvement in daily operations.
• Complies with all health and safety regulations and requirements.
• Respects diverse views and approaches, demonstrates Standards of Respect, and contributes to creating and maintaining an environment of professionalism, tolerance, civility and acceptance toward all employees, patients and visitors.
• Maintains, regular, reliable, and predictable attendance.
• Performs other similar and related duties as required or directed.

Equal Opportunity Employer

We’re striving to make respect a part of everything we do at UMass Memorial Health – for our patients, our community and each other. Our six Standards of Respect are: Acknowledge, Listen, Communicate, Be Responsive, Be a Team Player and Be Kind. If you share these Standards of Respect, we hope you will join our team and help us make respect our standard for everyone, every day.

If you are unable to submit an application because of incompatible assistive technology or a disability, please contact us at talentacquisition@umassmemorial.org. We will make every effort to respond to your request for disability assistance as soon as possible.